Finance & Operations Coordinator

Position Summary

Finance & Operations Coordinator

The role involves coordinating warehouse movements, processing sales and purchase documentation, managing invoicing and dispatch activities, and supporting accurate month-end closing.

transaction processing, documentation accuracy, and operational coordination

Key Responsibilities

1. Financial Process Support

• Preparing monthly transaction data for GST, TDS, and statutory filings
• Ensuring all invoices, receipts, and supporting documents are complete and properly archived
• Assisting during audits by preparing requested schedules and records
• Coordinating month-end activities such as validating entries, reconciling stock movements, and supporting closing requirements in SAP

2. Warehouse & Dispatch Coordination

• Work closely with warehouse teams to manage receiving, picking, packing, and dispatch of goods
• Monitor stock levels and assist in periodic physical inventory counts
• Reconcile warehouse records with SAP transaction data
• Maintain complete documentation for deliveries, challans, LR copies, and proof of delivery
• Coordinate with logistics providers and customers for shipment arrangements

3. Operational & Documentation Support

• Maintain organized records of sales, purchase, delivery, and inventory transactions
• Follow up with customers and suppliers for pending documents (POs, delivery confirmations, invoices, etc.)
• Assist in preparing operational reports for management
• Support import/export documentation as needed

4. Sales, Purchase, and Inventory Transaction Processing

• Enter sales orders and purchase-related information into the SAP system
• Prepare sales invoices, e-invoices and e-way bills within SAP
• Process goods receipt (inbound) and goods issue (outbound) transactions in coordination with the warehouse
• Maintain accurate and timely posting of all operational documents
• Ensure all system records reflect physical stock movements and dispatch activities

Requirements

• Bachelor’s degree in Commerce, Accounting, Business, or related field
• At least 3 years of experience in finance, operations, or transaction processing
• Hands-on experience with ERP systems (SAP preferred)
• Understanding of sales invoicing, procurement documentation, inventory movements, and dispatch workflows
• Familiarity with GST invoicing, e-invoice, e-way bill
• Proficiency in MS Excel
• Good written and verbal communication skills
• Strong attention to detail and ability to work independently

Preferred Qualifications

• Mandrin speaking is a plus
• Prior coordination experience with external auditors or accounting firms
• Experience in a manufacturing, distribution, or import/export environment

Work Location

Noida, Uttar Pradesh — onsite coordination with warehouse, operations team, and global finance.