Export Documentation Executive

Job Description

Position: Export Documentation Executive Location: Amta, Rawalwasia Industrial Complex. Department: Export/Logistics Job Summary: The Export Documentation Executive is responsible for preparing and managing all export-related documentation in compliance with international regulations and company policies. This role ensures the timely and accurate processing of export shipments, maintaining seamless communication with internal and external stakeholders. Key Responsibilities: Documentation Management: Prepare and verify export documentation including invoices, packing lists, certificates of origin, bill of lading, and other required shipping documents. Ensure compliance with international trade regulations, customs requirements, and client specifications. Coordination: Collaborate with freight forwarders, shipping lines, and other logistics partners to ensure accurate and timely shipment. Communicate with internal departments (sales, production, finance) to gather necessary information for documentation. Regulatory Compliance: Ensure adherence to export laws, including letters of credit, export licenses, and regulatory frameworks. Stay updated on changes in export regulations and international trade practices. Record Keeping: Maintain detailed records of all export transactions for auditing and reporting purposes. Ensure proper archiving of documentation for easy retrieval and compliance checks. Shipment Tracking & Reporting: Monitor shipment status and provide updates to relevant stakeholders. Generate and analyze reports on export activities and highlight any discrepancies. Problem Resolution: Address and resolve issues related to export documentation and shipment delays. Liaise with customs authorities and other regulatory bodies to resolve disputes. Qualifications & Skills: Bachelor's degree in Business, International Trade, or related field. 2+ years of experience in export documentation or international logistics. Proficiency in MS Office and export management software. Strong attention to detail and organizational skills. Excellent communication and coordination abilities. Ability to work under pressure and meet deadlines. Job Types: Full-time, Permanent Pay: ₹15,000.00 - ₹25,000.00 per month Benefits: Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person