Executive Personal Assistant

Executive Personal Assistant

Responsibilities:

·       Manage diaries, schedules, and travel arrangements.

·       Handle correspondence, meeting preparation, and follow-ups.

·       Provide support across both business and personal matters.

·       Maintain confidentiality and professionalism at all times.

·       Use digital tools and AI platforms to improve efficiency.

·       Create and format documents, presentations, and reports; draft emails and meeting minutes.

·       Conduct research; summarise findings into clear briefing notes.

·       Capture and document information; maintain personal records and structured online filing systems in SharePoint

·       Act as a buffer between directors and the wider team - track delegated actions, chase progress, and report status etc. 

·       Assist with ad hoc tasks and proactively anticipate needs.

·       Translate loose requests into clear task lists and processes; help structure, automate, and streamline workflows 

·       Manage small projects end-to-end with minimal handholding, including timelines, stakeholders, and updates.

Requirements:

·       5+ years’ PA/EA experience at executive level.

·       Excellent English written and verbal communication skills.

·       Strong organisational and multitasking ability with rigorous follow-through.

·       Tech-savvy: Microsoft 365 and digital productivity tools.

·       SharePoint/OneDrive proficiency for file structure, access control, and versioning.

·       Proven experience preparing polished documents/reports and accurate minutes.

·       Ability to coordinate across multiple time zones; high discretion and sound judgment.

Why Join Us:

• Directly support senior directors across multiple ventures.
• Be part of an established, internationally respected company.
• Opportunity to bring innovation into traditional PA responsibilities.