EXECUTIVE N - ADMINISTRATION

Job Purpose - The position is that of commercial personnel who would primarily be responsible for extending backend support to sales function by ensuring timely settlement of various schemes, accurate input accounting and improve processes, thereby achieving overall business objectives {Good on DATA interpretation and organizing it for meaningful interpretation, excellent on excel skills, Ability to apply independent thought to assess the authenticity of data and its implications on analytical output

Business Responsibility Areas -

1. Maintaining Customer Master, Employee Master & NDO Tracker

• Creating Customer Codes, Ship to Party codes within defined Timelines on Daily basis
• Preparing customer master (DD&SD) sending to Tally team on regular basis for updating combined master.
• Prepare NDO tracking report on Fortnightly basis and send it to all stake holder
• Do Audit/cross check SAP vs Excel details of customer master data, CL, Pay Term, TD etc on weekly basis to maintain hygiene
• Update Employee Master in C4C and Saarthi Billing app
• Resolve issues faces by sales team in C4C & Saarthi by co-ordination with IT Team

2. Bank reconciliation activities

• Fortnightly ensure the open items in recos are closed
• Weekly accounting of Manual collection entries

3. Incentive Tracker & Retail & Project Sales Report

• Prepare Retail & Project Sales report on daily basis
• Circulate Retail & Project Incentive tracker on weekly basis and ensure settlement on quarterly/monthly basis

4. Other Customer Accounting Related

• Circulate OS OD report thrice in a week
• Calling to SD on monthly basis for taking feedback for any improvement areas and share report to CA
• Blocking / Unblocking of Customer accounts
• Ensure DBR agreement is signed within 30 days of enrolment & circulate tracker on Monthly basis
• Take follow up for security cheques on weekly basis and circulate the tracker on monthly basis
• Monthly circulation of Debtor balance confirmation and reconciliation of differences as part of ICFR
• Closure of Audit related queries on time
• Work with Vendor and DLP team for settling Gift & Trip on timely basis and explore the new vendor with costing effect

5. Support to After Sales Service function of bath division in various administrative and logistical processes

• Create Vendor and Processing of payment as per agreed payment terms
• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly Balance Confirmation within defined timelines
• Compliance to Commercial Processes and booking of expenses and provisioning
• Audit & Statutory compliance and vendor accounting hygiene
• MIS – Create and maintain reports for products at regular intervals
• Preparing Dashboard for Tech Expenses and circulate monthly basis, monitored expenses with Provision