Executive Assistant

ABOUT XENONSTACK

XenonStack is the fastest-growing Data and AI Foundry for Agentic Systems, enabling organizations to gain real-time and intelligent business insights.

We innovate through:

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  Akira AI – Building Agentic Systems for AI Agents

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  XenonStack Vision AI – Vision AI Platform

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  NexaStack AI – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to AI + Human Intelligence by building enterprise-grade AI platforms and driving global innovation.

THE OPPORTUNITY

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD).

As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

KEY RESPONSIBILITIES

Executive Support

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  Manage complex calendars, schedule meetings, and prioritize engagements.

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  Prepare agendas, presentations, reports, and documentation for leadership meetings.

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  Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD.

Operational Efficiency

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  Coordinate follow-ups and track progress on action items and strategic initiatives.

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  Support in project tracking, governance, and reporting for key business objectives.

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  Assist in preparing materials for board meetings, investor updates, and external stakeholders.

Cross-Functional Coordination

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  Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities.

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  Facilitate communication across departments to ensure deadlines and deliverables are met.

Confidentiality & Professionalism

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  Handle sensitive information with the utmost discretion and integrity.

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  Maintain professionalism while interfacing with executives, partners, and clients.

Additional Support

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  Organize domestic/international travel, logistics, and event coordination.

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  Provide operational assistance in high-priority initiatives and ad hoc projects.

SKILLS & QUALIFICATIONS

Must-Have

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  4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders.

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  Exceptional organizational and time management skills.

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  Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software.

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  Excellent written and verbal communication skills.

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  Ability to work independently, anticipate needs, and take initiative.

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  Strong sense of discretion when handling confidential information.

Good-to-Have

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  Experience in fast-paced tech, SaaS, or AI-driven environments.

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  Familiarity with Agile workflows and business operations.

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  Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

WHY SHOULD YOU JOIN US?

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  Work Closely with Leadership – Directly support the COO & MD on high-impact initiatives.

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  Strategic Exposure – Gain insight into business strategy, decision-making, and AI-driven transformation.

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  Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead.

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  Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders.

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  Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow.

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!

At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do.

Our Cultural Values

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  Agency – Be self-directed and proactive.

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  Taste – Sweat the details and build with precision.

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  Ownership – Take responsibility for outcomes.

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  Mastery – Commit to continuous learning and growth.

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  Impatience – Move fast and embrace progress.

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  Customer Obsession – Always put the customer first.

Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.