Executive Assistant

Role & responsibilities

• Calendar & Schedule Management:

• Coordinate and manage the CDOs calendar, including meetings, appointments, travel, and key events.
• Prioritize and reschedule meetings as needed to reflect shifting priorities.

• Communication & Correspondence:

• Act as the point of contact between the CDO and internal/external stakeholders.
• Draft, review, and send communications on behalf of the CDO.
• Maintain confidentiality of sensitive information at all times.

• Meeting & Event Coordination:

• Organize and prepare materials for meetings, including agendas, presentations, and reports.
• Take minutes and follow up on action items from meetings.
• Support the planning and execution of digital strategy events, workshops, or town halls.

• Project & Task Management:

• Assist with tracking key digital initiatives and project milestones.
• Coordinate with internal teams (e.g., IT, Marketing, Product, Data, etc.) to ensure timely delivery of tasks related to the CDO’s objectives.

• Travel & Expense Management:

• Organize domestic and international travel arrangements.
• Prepare expense reports and ensure compliance with company policies.

• Digital & Administrative Support:

• Maintain digital filing systems and knowledge bases.
• Use digital tools and platforms (e.g., Microsoft 365, Google Workspace, Slack, Trello, Asana) to enhance productivity.

Qualifications & Skills:

• BE + Master’s degree in Business Administration, Communications, or related field.
• 2+ years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
• Strong understanding of digital technologies and terminology.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail and the ability to multitask.
• Discretion and professionalism in handling sensitive and confidential information.
• Proficient in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.

Preferred Qualifications:

• Experience in a technology-driven or digital transformation environment.
• Familiarity with project management tools (e.g., Asana, Monday.com, Jira).
• Basic knowledge of digital trends, platforms, or transformation processes.