Executive Assistant to the Founder

The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder’s time is used efficiently and effectively.

Key Responsibilities

1. Administrative Support:

• Manage the Founder’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.
• Organize and maintain files and records, ensuring data confidentiality.

2. Project Management:

• Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.
• Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.
• Prepare project updates and reports for the Founder’s review.

3. Investor Relations & Client Liaison:

• Act as a point of contact for investors, clients, and key stakeholders.
• Organize investor meetings, presentations, and follow-up communications.
• Assist in preparing financial summaries, investment reports, and other documentation as required.

4. Research & Data Analysis:

• Conduct research on market trends, competitors, and industry developments relevant to the hedge fund and AI sectors.
• Summarize findings in concise reports and provide actionable insights for the Founder’s decision-making process.
• Support the Founder in analyzing data for both financial investments and AI product development.

5. Operational Support:

• Facilitate communication and coordination between the hedge fund and AI startup teams.
• Manage special projects, including event planning, business development initiatives, and new ventures.
• Optimize operational processes to improve efficiency and reduce costs.

6. Strategic Support:

• Assist in developing and implementing business strategies, including tracking KPIs and milestones.
• Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.
• Support the Founder in maintaining and building relationships with strategic partners and clients.

7. Personal Assistance:

• Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.
• Manage personal travel arrangements, events, and other logistics.

Key Qualifications Experience:

• Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.

Education:

• Bachelor’s degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.

Skills:

• Exceptional organizational and time management skills.
• Strong project management abilities, with experience in leading cross-functional teams.
• Excellent written and verbal communication skills, with the ability to draft high-level correspondence.
• Discretion and confidentiality in handling sensitive information.

Attributes:

• Proactive and able to anticipate the Founder’s needs.
• High level of emotional intelligence and professionalism.
• Ability to thrive in a fast-paced, dynamic environment.
• Strong attention to detail and commitment to accuracy.

Compensation

• Competitive salary with potential for performance-based bonuses.