Executive Assistant to the Director

Job Description – Executive Assistant (EA) to Director

Role Overview:

The Executive Assistant will support the Director in all day-to-day tasks, communication handling, coordination with internal and external teams, and ensuring smooth execution of business activities. The role demands confidentiality, professionalism, and strong organizational skills.

Duties & Responsibilities:

Provide complete assistance to the Director in all assigned work as per business goals and company policies.

Manage the Director’s schedule, including meetings, calls, emails, agendas, interviews, and client coordination.

Arrange and coordinate travel itineraries for the Director and management team, including ticket booking, hotel stay, meals, and transportation.

Communicate on behalf of the Director with customers, vendors, Sales Heads, HR Manager, and other departments.

Prepare meeting notes, minutes, reminders, and ensure timely follow-ups.

Travel alone or with the Director to manufacturing units or important client locations whenever required.

Act as the Director’s communication link with employees, ensuring smooth flow of information.

Plan and support official events such as conferences, dealer meets, and festival celebrations.

Conduct first-level scrutiny and approval of travel expenses, maintenance expenses, and daily office expenses.

Approve orders for all units on behalf of the Director as per guidelines.

Periodically check and monitor CRM for proper functioning.

Maintain full confidentiality of all business information and communication.

Be available for urgent communication whenever required (24×7 in emergencies).

Skills & Competencies:

Strong communication and interpersonal skills

Excellent time management and organizational abilities

Proficiency in MS Office, CRM tools and SAP also

Ability to multitask and work under pressure

High integrity and confidentiality

Qualification & Experience:

Graduate/PG in any field (Business Administration preferred)

5-7 years of experience as an EA/PA or similar role preferred Female

Experience supporting senior leadership is an advantage

Job Type: Full-time

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• What is your current in hand salary?
• How many years of experience do you have in EA profile ?

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Are you comfortable with our budget ?

• What is your expectations in term of salary ?

Work Location: In person