Executive Assistant to the Director

Job Description Executive Assistant to the DirectorLocation: Thiruvananthapuram | Type: Full-Time | 6-Day Work Week( Monday Saturday)|9.00 am 6.00 pm(Flexibility expected during events or critical project phases)This role is not for everyone. It demands focus, ownership, and resilience.At Teddy Buddies, we're not just looking for an assistant we're looking for someone who thrives on structure, takes initiative, and finds satisfaction in making complex systems run smoothly. The Executive Assistant to the Director is a critical role that blends execution, project management, and learning ensuring every key program and initiative stays on track.

About the Role

Teddy Buddies is a fast-growing early childhood education and learning community that believes in nurturing young minds through creativity, empathy, and innovation. We are looking for a motivated, organized, and driven young professional to work directly with our Director helping manage key projects, programs, and daily priorities that define the organization's growth.This is an opportunity for someone who wants to learn what it truly takes to build and scale an educational venture where precision, persistence, and clarity of thought matter as much as creativity and passion.

Key Responsibilities

1. Project and Program Management

Assist the Director in planning, tracking, and executing high-priority projects and programs.Maintain updated trackers, reports, and dashboards for multiple initiatives.Ensure timelines, deliverables, and follow-ups are consistently met.Coordinate with internal teams and external partners to ensure smooth project execution.Identify bottlenecks early and proactively find solutions to keep momentum.

2. Executive and Operational Support

Manage the Director's calendar, meetings, and daily schedule with precision.Support preparation of documents, presentations, and communication materials.Follow up on key decisions and ensure actions are completed on time.Provide operational support for ongoing organizational priorities.

3. Communication and Coordination

Handle internal and external communication with clarity and professionalism.Coordinate between internal teams, external partners, and customers for smooth operations.Maintain organized documentation and version control for key projects.Contribute to communication materials and outreach content when required.

4. Learning and Growth

Engage in research and exploration of new ideas in early learning and education.Participate in pilot projects, events, or programs that drive innovation.Demonstrate ownership and curiosity to understand how impactful organizations operate.

Who We're Looking For

• Graduate or postgraduate in Business, Education, Communication, or related fields.
• 05 years of experience (freshers with strong motivation are also welcome).
• Strong project management and coordination skills detail-oriented and deadline-driven.
• Excellent communication, organization, and multitasking ability.
• Proficiency in MS Office / Google Workspace and digital collaboration tools.
• A proactive mindset comfortable with ambiguity, challenge, and responsibility.
  

Why Join Teddy BuddiesWork directly with top leadership on meaningful projects that create impact.Gain real-world experience in program and project management.Learn what it takes to build and scale an organization from within.Grow in a purpose-driven, fast-paced, and learning-oriented environment.

Compensation

?20,000 ?25,000 per month (depending on qualifications and capability).This role is not for everyone. It's for the few who find satisfaction in precision, thrive under pressure, and see every challenge as an opportunity to improve.If you're passionate about education and believe you can bring structure, clarity, and momentum to a growing organization - we'd love to meet you