Executive Assistant to Managing Director

Role Summary:

To support the Managing Director by serving as the MD’s right hand, ensuring seamless execution across calendars, travel, meetings, stakeholders and confidential projects.

Key Responsibilities:

1. Executive & Strategic Support

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·        Manage a dynamic calendar, scheduling across multiple time zones with buffers and prep blocks.

·        Gatekeep and triage inbound requests, filtering priorities and protecting MD’s time.

·        Draft crisp executive communications (emails, notes, presentations, MoM).

·        Conduct research and prepare comparative analyses with decision recommendations.

2. Stakeholder & Visitor Management

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·        Liaise with internal teams (Projects, Sales, Finance, Legal, Marketing) for updates and follow-ups.

·        Maintain warm, polished interactions with external partners, clients and government authorities.

3.

·        P

·        Use AI/automation tools for drafting, scheduling, and reporting efficiencies.

4.

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·        Ensure daily/weekly reports with status, risk and next steps.

·        Maintain disciplined document management: version control, SOPs, checklists.

·        Track follow-ups and drive closure of commitments.

5.

·        Handle highly sensitive information and data with utmost confidentiality.

·        Uphold professional judgment in all internal and external dealings.

6. Travel & Logistics

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·        Ensure visa, documentation, loyalty programs, seat/hotel preferences are in order.

·        Coordinate ground transport, late check-ins, and contingency plans.

Candidate Profile:

Education:

• Postgraduate degree in any discipline. MBA preferred but not mandatory.

Experience:

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·        Track record of managing complex calendars, travel, and stakeholder engagements.

·        Strong references validating reliability, accuracy, and discretion.

Skills & Attributes:

·        Anticipation & Next-Step Thinking

Corporate Communication

Stakeholder Management

Resourcefulness & Street Smartness

Process Discipline & Timeliness

Confidentiality & Judgment

Tech Savvy & AI-enabled

Executive Presence & Culture Fit

Prerequisites:

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·        Flexible and adaptable to changing priorities.

·        Strong business acumen with attention to detail.

·        Problem-solving mindset and ability to anticipate need.