Job
Description
Job Description: Executive Assistant to the Director Position Summary: We are seeking a highly organized, proactive, and professional Executive Assistant to support the Director in a dynamic manufacturing environment. The ideal candidate will play a critical role in managing the Director’s schedule, communications, and priorities, enabling the Director to focus on strategic initiatives and operational excellence. Familiarity with the manufacturing industry and its fast-paced nature is highly desirable. Key Responsibilities: Calendar and Schedule Management: Manage and optimize the Director’s calendar, prioritizing production timelines, site visits, and key operational meetings. Coordinate and schedule meetings with internal teams, vendors, suppliers, and stakeholders, ensuring smooth logistics. Communication Management: Serve as the primary liaison for internal and external communications on behalf of the Director. Draft, proofread, and manage correspondence, reports, and presentations tailored to the manufacturing industry. Screen and prioritize emails, calls, and requests, ensuring timely and appropriate responses. 3. Travel Arrangements: Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries. Ensure all logistics are seamless and cost-effective. 4. Meeting Preparation and Support: Organize and prepare materials for meetings, ensuring the Director is briefed and ready. Record and distribute meeting minutes, follow up on action items, and ensure timely completion. 5. Project Management and Research: Assist with special projects, research, and data collection as requested by the Director. Track progress and deadlines for ongoing initiatives. 6. Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and professionalism. Maintain the Director's files and records securely and efficiently. 7. Office Coordination: Liaise with other departments to ensure smooth operations. Manage office supplies, technology, and other resources needed for the Director’s work. Qualifications and Skills Required: Proven experience (5-10 years) as an Executive Assistant, preferably in the manufacturing or industrial sector. Strong organizational and time-management skills with an ability to prioritize tasks in a fast-paced environment. Excellent written and verbal communication skills Proficiency in office software (e.g., Microsoft Office, Google Workspace) Analytical skills to assist with data analysis and reporting. Professional demeanour with strong interpersonal skills to liaise effectively across diverse teams. Bachelor’s / Master’s degree or diploma preferred. Female only Should have beautiful and pleasing personality Working Conditions: Full-time position based in an Head Office, Delhi Metro : Azadpur Job Types: Full-time, Permanent Pay: Up to ₹500,000.00 per year Schedule: Day shift Language: English (Preferred) Work Location: In person
