Executive Assistant to Managing Director

JD FOR EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

About The Role

We are looking for a highly efficient, execution-focused Executive Assistant to support ourCEO in managing business priorities, ensuring follow-through, and enabling growth. Theideal candidate is proactive, structured, tech-savvy, and aligned with the Business CoachingIndia (BCI) work philosophy focused on execution, results, systems, and accountability.

Key Responsibilities

• Execution & Follow-up:
  

Track all commitments, projects, and tasks to closure.
Follow up with internal and external stakeholders to ensure timely delivery.Maintain daily/weekly execution checklists and progress reports.

• Calendar & Time Management:
  

Manage and optimize CEO s calendar.
Block focused time slots for strategic work, coaching calls, reviews, anddecision-making.

• Meeting & Communication Management:
  

Prepare meeting agendas, take minutes, and circulate action points.
Ensure follow-through on post-meeting action items.Draft professional emails, documents, SOPs, and client communications.

• System Building & Process Orientation:
  

Help create SOPs and improve business processes.
Set up tracking systems, templates, and dashboards.

• Coordination & Administration:
  

Act as a bridge between CEO and internal teams, clients, vendors, and partners.
Coordinate travel plans, events, and business requirements.

• Tech & Tools Handling:
  

Use tools like Google Workspace, Zoom, Trello/ClickUp, WhatsApp Business,Notion, etc.Manage business files, online forms, and automation where possible.

Skills & Competencies Required

Strong execution and follow-up skillsExcellent written and verbal communicationHigh level of ownership and initiativeAbility to prioritize, multitask, and work with speedFamiliarity with project management and CRM toolsProficient in Google Sheets, Docs, ExcelAbility to maintain confidentiality and discretionStrong business understanding and result orientation.Skills: business understanding,optimize ceo's calendar,written and verbal communication,management,project management tools,interpersonal skills,clickup,excel,dashboards,progress reports,travel arrangements,google sheets,crm tools,google workspace,docs,leadership skills,communication skills,result orientation,ownership and initiative,business coaching,confidentiality and discretion,execution and follow-up skills,prioritization and multitasking,google docs,calender