Executive Assistant to Managing Director

Job Title: Executive assistant to Managing Director

Department: Executive office

Location: Thottumugham

Company: iBell Powertools

Experience: 0-3 years (experience as Executive Assistant preferred but not mandatory)

Employment type: Full- Time

Job Summary:

We are seeking a well-organized and proactive Executive Assistant to support our Managing Director (MD). This role demands excellent coordination skills, confidentiality, attention to detail and the ability to handle multiple responsibilities efficiently. The Executive Assistant will act as a bridge between the MD and various internal and external stakeholders, ensuring smooth day-to-day operations and communication.

Key responsibilities:

· Manage and organize the MD’s calendar: meetings, appointments, travel schedule and follow-ups.

· Coordinate with all departments on behalf of the MD for updates, reports and meetings.

· Prepare presentations, reports, meeting agendas and minutes as required by the MD.

· Handle confidential information with integrity and discretion.

· Act as the first point of contact for internal and external communications addressed to the MD.

· Follow up on tasks delegated by the MD to ensure timely completion.

· Make travel arrangements including ticketing, accommodation and local travel.

· Maintain clear documentation, filing and record-keeping for important communications and decisions.

· Assist in project tracking and performance follow-ups as directed by the MD.

Required Qualities and skills:

· Most required quality: strong coordination and follow-up ability- being able to track multiple tasks and ensure timely completion without constant supervision.

· Excellent communication skills: written and verbal

· Highly organised with good time management

· Trustworthy and capable of handling confidential/sensitive matters

· Proactive, self-motivated and detail-oriented

· Good knowledge of MS Office (Word, Excel, PowerPoint) and email tools

· Professional behaviour and presentation

Candidate requirements:

· Gender: Open

· Education: Any Graduate (Business Administration or related background preferred)

· Experience: 0-3 years( Experience as EA, Admin assistant or similar role is a plus)

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Language:

• English (Preferred)

Work Location: In person