Executive Assistant to Founder

Personal Assistant to Founder

Communication, Coordination & Administration

Job Summary:

We are looking for a proactive and highly organized Personal Assistant (PA) to work directly with our Danish founder, helping manage daily operations, hiring, internal coordination, external communication and more. You don’t need prior experience in all of these tasks. Instead, your main job is to learn how something is done, document the process, and repeat it. Most of your responsibilities will grow from repeatable patterns — and your ability to turn them into clean, documented workflows

Key Responsibilities:

• Communication & Executive Support

• Manage multiple e-mail accounts and calendars for founder and team

• Be first line of communication from clients via chat, contact forms, e-mail • Follow up on clients, leads and other external contacts

• Team Coordination

• Keep the team backlog tidy and prioritized, aligned with roadmap

• Collaborate with external support to resolve internal impediments

• Follow up on deadlines and task completions

• Administration & Bookkeeping

• Draft simple documents based on founder instructions

• Organize company documents and internal file structures

• Retrieve invoices, upload them to accounting software and match with bank statements

• Pune Office Operations

• Assist with equipment, supplies, and keeping a functional working environment

• Support onboarding and setup for local team members

• Recruitment Coordination

• Screen candidates using simple guidelines and reply to applicants

• Coordinate and conduct early screening calls

• Onboarding and support of new employees

• Other ad hoc work

• Any repeatable or assistive work that makes the founder or team more efficient

Must-Have Skills:

• Excellent English skills in both writing and verbally

• Extremely organized, reliable and self-managing

• Not afraid of asking questions

• High IT competence on a user level

• Friendly and professional tone

• Work with AI for translation without offloading key work or thinking to it

Location: Pune, India Workplace: Co-working space (primary), with flexibility for remote days Hours: Full-time, roughly aligned with Central European Time (±3 hours) Start: Immediate Reporting via: Discord (daily), regular video calls with founder Expected experience: 0-1 years