Data Sourcing and Management Source and maintain accurate client and vendor contact details using phone calls, online platforms, and internal referrals. Create and update internal databases for clients, vendors, venues, and financial records across India. Organize structured data templates to ensure smooth coordination across departments. Maintain a vendor experience record (track both good and bad vendors for future decision-making). Follow an Amazon Process Model mindset — clean, systematic information flow and zero error tolerance. Sales Meetings (Client Communication) Call clients regularly to share updates, gather feedback, and build strong, long-term relationships. Send thoughtful, personalized greetings (birthdays, anniversaries, etc.) to build rapport. Participate in a daily 5:30 PM CRM review session (30 minutes sit-down) with key stakeholders to align on updates and next steps. Sales Proposals & Coordination Ensure timely billing with close coordination between Accounts and CRM. Bills must be sent to CRM once prepared — CRM is responsible for client communication thereafter. Document every interaction in CRM tools and maintain feedback sheets and call logs. Information passing must be clean and documented — no verbal-only updates. Sales Conversion & Follow-up Ensure on-time collection by managing follow-ups across Sales, Owners, and Accounts roles. Develop and maintain a clear collection follow-up system — structured and owner-verified. Collection should not be assigned to the wrong person ; hiring must align with communication skills and politeness. Follow up constantly but politely — CRM should act as a relationship nurturer, not a pressure agent. CRM is directly responsible for calling the client for payment follow-ups , viewing payments as a function of follow-up consistency . Client Coordination Ensure every communication is logged properly (written/email/CRM entry).CRM has to give all updates to the Client from start to end. It has to be an Amazon Process Model. Respond to client queries promptly and professionally. Competency RequirementsSkills Needed: Fluency in English, Hindi & Gujarati Persuasion and rapport-building Phone and meeting etiquette Listening and questioning skills Consistency, patience, and empathy in follow-ups Knowledge Areas: MS Word, Excel, Google Sheets, CRM Internet research and data collection Wedding/event planning industry basics Billing systems, client documentation, and brand/vendor networks Self-Image & Traits: Confident and result-driven High energy with a go-getter mindset Honest, persistent, and always willing to learn Warm, hospitable, and client-friendly approach Motivational Fit: Passionate about growth and improving processes Strong belief in win-win relationships and clear systems Job Type: Full-time Pay: ₹9,000.00 - ₹14,000.00 per month Benefits: Flexible schedule Paid sick time Work from home Schedule: Day shift Education: Bachelor's (Required) Language: English (Required) Work Location: In person
Job Description: Marketing associate (Beginner Level) Role: Assist in marketing coordination, content creation, and data organization for an event company. Responsibilities: 1. Coordinate with the social media agency to fulfill data requirements. 2. Maintain regular interaction with the team to track key project insights. 3. Capture candid and behind-the-scenes office moments using a phone for social media. 4. Collect, shortlist, and organize marketing assets like photo concepts, IPs, blueprints, and drawings. 5. Coordinate with vendors for data collection, resource management, and documentation. 6. Ensure marketing materials are well-structured and accessible for future use saved on cloud as per the set procedures. 7. Support creative brainstorming and execution of marketing strategies. Requirements: Strong coordination and organizational skills. Basic knowledge of social media and content creation. A keen eye for detail and storytelling. Proactive, adaptable, and a team player. Job Type: Full-time Pay: ₹10,000.00 - ₹12,000.00 per month Benefits: Flexible schedule Paid sick time Work from home Schedule: Day shift Work Location: In person
Job Description: Marketing associate (Beginner Level) Role: Assist in marketing coordination, content creation, and data organization for an event company. Responsibilities: 1. Coordinate with the social media agency to fulfill data requirements. 2. Maintain regular interaction with the team to track key project insights. 3. Capture candid and behind-the-scenes office moments using a phone for social media. 4. Collect, shortlist, and organize marketing assets like photo concepts, IPs, blueprints, and drawings. 5. Coordinate with vendors for data collection, resource management, and documentation. 6. Ensure marketing materials are well-structured and accessible for future use saved on cloud as per the set procedures. 7. Support creative brainstorming and execution of marketing strategies. Requirements: Strong coordination and organizational skills. Basic knowledge of social media and content creation. A keen eye for detail and storytelling. Proactive, adaptable, and a team player. Job Type: Full-time Pay: ₹10,000.00 - ₹12,000.00 per month Benefits: Flexible schedule Paid sick time Work from home Schedule: Day shift Work Location: In person
Company Description Kahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special events. Our team works closely with clients to bring their vision to life, whether it's a classic fairy-tale wedding or a modern celebration. We focus on creating themes that emotionally connect with clients and their guests, ensuring every detail is flawlessly executed. Role & Responsibilities: Attend leads from all venues, take down the briefing and make the first call to the client. Confirm the first briefing and plan the first meeting with the client Explain the company’s profile, portfolio, and understand clients’ requirements Discuss the in-house themes as well as current trends with the client Ideation and research as per the client's requirement Develop a customised presentation for the client Make a quotation for the client in coordination with the in-house quotation maker, as well as the Head of Department Be updated with the current trends of the market and research about the same in detail Finalizing the budget & theme, and other client requirements Post submission of the quotation, follow up with the closing of client. Search for artists, if required and provide a quotation for the same Delegate the project to the respective project head and keep clear communication of the requirement, making the client’s vision clear Maintain a relationship with the clients Involved in event planning and keeping a check on the target cost for the same Continuous follow-up on event execution as per the client’s vision Maintaining a good relationship with stakeholders Strictly following the set of SOPs proposed by the company for the Client service executive Communication & relationships: Internal: Team Members, Head of Department, Founder, etc. External: Clients, Vendors, Venue, Artist, etc. Skills: Excellent organizational and time management skills Strong analytical and problem-solving skills Effective communication skills Exceptional customer service skills Creative and aesthetic knowledge Technical Knowledge Negotiation Skill Education: Graduation / MBA in Management Experience: 4+ yr. Job Type: Full-time Pay: ₹30,000.00 - ₹38,000.00 per month Benefits: Flexible schedule Paid sick time Work from home Schedule: Day shift Work Location: In person Speak with the employer +91 7600088930
Company Overview: At Kahani by i2c Events , we specialize in creating unforgettable event experiences that blend creativity with exceptional execution. As an innovative events company, we are committed to fostering a positive and inclusive workplace culture. Join us in shaping memorable experiences for our clients and employees alike. Job Summary: We are looking for an experienced and driven HR Manager to join our growing team at Kahani by i2c Events. The HR Manager will play a key role in managing the company’s human resources functions, driving talent acquisition, employee engagement, performance management, and compliance with labor laws. With 3-4 years of HR experience, you will help cultivate a thriving work environment, support business growth, and ensure our HR strategies align with the company’s overall objectives. Key Responsibilities: Develop and implement HR strategies that align with the company’s overall goals and culture. Oversee the recruitment and hiring process, ensuring a seamless and effective talent acquisition strategy. Handle employee relations, including addressing grievances, conflicts, and fostering a positive workplace culture. Manage performance appraisals and support professional development programs. Develop and execute training and development initiatives to enhance employee skills and retention. Ensure compliance with labor laws and all applicable HR regulations. Administer compensation and benefits programs, ensuring competitiveness and alignment with industry standards. Maintain and update employee records and HR databases. Monitor HR metrics and prepare reports on key HR indicators. Assist with HR-related projects and support management in strategic planning. Contribute to improving employee satisfaction and engagement across all levels of the organization. Requirements: 3-4 years of experience in an HR role, preferably in a fast-paced or event management environment. Strong understanding of HR best practices, labor laws, and regulations. Excellent interpersonal and communication skills. Proven ability to develop and execute HR strategies in alignment with organizational goals. Experience with HRIS systems, payroll management, and performance management tools. Ability to handle sensitive and confidential information with discretion. Strong problem-solving and conflict resolution skills. Bachelor's degree in Human Resources, Business Administration, or related field (HR certification a plus). What We Offer: A creative, dynamic, and collaborative work environment. Opportunities for professional growth and development. Be part of an innovative team that is redefining the events industry. Job Type: Full-time Pay: ₹33,000.00 - ₹40,000.00 per month Benefits: Flexible schedule Paid sick time Schedule: Day shift Work Location: In person
Position Overview: We are seeking an organized and proactive Executive Assistant to support our founder with meeting coordination, calendar management, travel arrangements, communication, and general administrative tasks. This role requires strong multitasking, communication, and organizational skills. Key Responsibilities: Schedule and coordinate meetings for the founder. Manage calendars and send reminders for meetings/events. Organize travel and handle related arrangements. Draft emails, documents, and manage communication. Assist with task/project management and ensure deadlines are met. Provide general administrative support and handle confidential information. Requirements: Proven experience as an executive assistant or similar role. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite and Google Workspace. Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms). Ability to work independently and manage confidential information. Good communication skills written & verbal. Education: Bachelor's degree in Business Administration, Management, or a related field (preferred). Relevant certifications or additional training in administrative support is a plus. Job Type: Full-time Pay: ₹15,000.00 - ₹30,000.00 per month Benefits: Flexible schedule Paid sick time Schedule: Day shift Language: English (Required) Work Location: In person
Position Overview: We are seeking an organized and proactive Executive Assistant to support our founder with meeting coordination, calendar management, travel arrangements, communication, and general administrative tasks. This role requires strong multitasking, communication, and organizational skills. Key Responsibilities: Schedule and coordinate meetings for the founder. Manage calendars and send reminders for meetings/events. Organize travel and handle related arrangements. Draft emails, documents, and manage communication. Assist with task/project management and ensure deadlines are met. Provide general administrative support and handle confidential information. Requirements: Proven experience as an executive assistant or similar role. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite and Google Workspace. Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms). Ability to work independently and manage confidential information. Good communication skills written & verbal. Education: Bachelor's degree in Business Administration, Management, or a related field (preferred). Relevant certifications or additional training in administrative support is a plus. Job Type: Full-time Pay: ₹15,000.00 - ₹30,000.00 per month Benefits: Flexible schedule Paid sick time Schedule: Day shift Language: English (Required) Work Location: In person
Company Description Kahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special occasions. We work closely with our clients to bring their visions to life and create memorable and impactful events. Our themes are crafted to create an emotional connection with clients and guests, ensuring every detail is flawlessly executed. We focus on creating shareable experiences that are not only beautiful but also unique. Role Description This is a full-time on-site role in Surat for a Sr. Graphic Designer at Kahani. The Sr. Graphic Designer will be responsible for creating visually stunning designs for events, developing creative concepts, and delivering high-quality graphics that resonate with clients and guests. Qualifications Strong proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) Experience in creating event-related graphics and designs Ability to work within brand guidelines and convey emotions through visuals Knowledge of print and digital design best practices Excellent communication and collaboration skills Experience in the events or wedding industry is a plus Bachelor's degree in Graphic Design or related field Minimum 3 years of working experience. Experience as a brand visualizer. Job Type: Full-time Pay: ₹30,000.00 - ₹35,000.00 per month Benefits: Flexible schedule Paid sick time Work from home Schedule: Day shift Work Location: In person
Position Overview: We are seeking an dynamic, proactive, and highly organized Executive Assistant to support our founder with daily operations including meeting coordination, calendar management, travel arrangements, communication, and personal and administrative tasks. This role goes beyond conventional assistant duties and requires someone who can serve as the founder’s voice and right hand, much like the role portrayed by Anne Hathaway in The Devil Wears Prada . This role demands exceptional follow-up skills, strong integrity, discretion, multitasking abilities, and effective communication. Key Responsibilities: Schedule and coordinate meetings for the founder. Manage calendars and send reminders for meetings/events. Organize travel and handle related arrangements. Draft emails, documents, and manage communication. Assist in email management and gradually take over regular communication. Assist with task/project management and ensure deadlines are met. Provide general administrative support and handle confidential information. Manage and follow up on all delegated tasks on behalf of the founder. Coordinate and ensure the execution of personal tasks such as appointments, errands, bookings, and household-related work. Work closely with team members, conveying tasks from the founder and ensuring completion. Maintain detailed follow-up and delegation sheets and ensure timely closures. Act as a filter and gatekeeper, managing calls, messages, and meeting priorities. Support in internet-based research tasks and summary preparation. Requirements: 3–5 years of experience as an executive assistant, office coordinator, or similar role supporting senior management. Proven organizational and multitasking abilities. Proficient in Microsoft Office Suite and Google Workspace. Excellent command over English – written and verbal. Strong working knowledge of Excel (VLOOKUP, Pivot Tables, linking sheets, etc.) is a plus. Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms). Ability to work independently and manage confidential information. Exceptional follow-up and task-tracking skills (this is non-negotiable). Job stability – preference for candidates who have not frequently changed jobs. Should be honest, self-driven, and willing to go the extra mile. Open to managing both professional and personal responsibilities for the founder. Education: Graduation from a Secretarial College or a Bachelor's degree in Business Administration, Management, or a related field (preferred). Relevant certifications or additional training in administrative support is a plus. Salary Range: INR 20,000 to 30,000 per month (depending on experience and skill level) Job Type: Full-time Pay: ₹12,585.41 - ₹25,000.00 per month Language: English (Required) Work Location: In person
Position Overview: We are seeking an dynamic, proactive, and highly organized Executive Assistant to support our founder with daily operations including meeting coordination, calendar management, travel arrangements, communication, and personal and administrative tasks. This role goes beyond conventional assistant duties and requires someone who can serve as the founder’s voice and right hand, much like the role portrayed by Anne Hathaway in The Devil Wears Prada . This role demands exceptional follow-up skills, strong integrity, discretion, multitasking abilities, and effective communication. Key Responsibilities: Schedule and coordinate meetings for the founder. Manage calendars and send reminders for meetings/events. Organize travel and handle related arrangements. Draft emails, documents, and manage communication. Assist in email management and gradually take over regular communication. Assist with task/project management and ensure deadlines are met. Provide general administrative support and handle confidential information. Manage and follow up on all delegated tasks on behalf of the founder. Coordinate and ensure the execution of personal tasks such as appointments, errands, bookings, and household-related work. Work closely with team members, conveying tasks from the founder and ensuring completion. Maintain detailed follow-up and delegation sheets and ensure timely closures. Act as a filter and gatekeeper, managing calls, messages, and meeting priorities. Support in internet-based research tasks and summary preparation. Requirements: 3–5 years of experience as an executive assistant, office coordinator, or similar role supporting senior management. Proven organizational and multitasking abilities. Proficient in Microsoft Office Suite and Google Workspace. Excellent command over English – written and verbal. Strong working knowledge of Excel (VLOOKUP, Pivot Tables, linking sheets, etc.) is a plus. Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms). Ability to work independently and manage confidential information. Exceptional follow-up and task-tracking skills (this is non-negotiable). Job stability – preference for candidates who have not frequently changed jobs. Should be honest, self-driven, and willing to go the extra mile. Open to managing both professional and personal responsibilities for the founder. Education: Graduation from a Secretarial College or a Bachelor's degree in Business Administration, Management, or a related field (preferred). Relevant certifications or additional training in administrative support is a plus. Salary Range: INR 20,000 to 30,000 per month (depending on experience and skill level) Job Type: Full-time Pay: ₹12,585.41 - ₹25,000.00 per month Language: English (Required) Work Location: In person
JOB PURPOSE: To support the production team in the planning, execution, and wrap-up of events, while gaining hands-on experience in the event production industry. The Production Intern will assist in technical coordination, vendor communication, and on-site logistics to ensure successful delivery of projects. ROLE AND RESPONSIBILITIES: Assist the production executive with event planning and coordination activities Help prepare production checklists and event documentation Coordinate with the warehouse team for event-related materials and logistics Support in organizing production schedules and monitoring timelines Learn and understand the technical elements used in event setups Participate in venue recces and assist in preparing audiovisual documentation Communicate requirements to vendors under supervision Help manage labor and freelance teams on event days Take part in pack-up and post-event processes Ensure that SOPs and company guidelines are followed Maintain proper records of production material, logistics, and vendor details Assist in preparing cost estimates and actual cost reports Support in sourcing materials for events when required Provide support during the event day to coordinate operations smoothly Help troubleshoot on-ground challenges under the guidance of senior team members Ensure effective communication with internal teams, vendors, and partners Take part in review meetings and incorporate feedback Perform any other task assigned by the production team or top management. COMMUNICATIONS AND RELATIONSHIPS: Internal: Production Executive Project Head Warehouse team Other interns and staff External: Vendors Venue Managers Freelancers (as needed) KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED FOR JOB Education: Pursuing or completed a degree/diploma in Event Management, Mass Communication, Media, Business, or related fields Experience: Not mandatory, but prior internship or volunteering experience in events will be an added advantage Skills Required: Basic knowledge of MS Word, Excel, and PowerPoint Good communication skills (verbal and written) Willingness to learn and adapt quickly Ability to work under pressure and meet deadlines Strong organizational and time management skills A proactive and positive attitude Interest in event management and production processes Job Type: Full-time Pay: ₹8,086.00 - ₹10,000.00 per month Work Location: In person
Key Responsibilities 1. Event Planning & Execution Oversee end-to-end production planning and execution of events. Keep healthy relations with the management of the venues to reduce resistance. Manage venue timeline, production timelines, vendor coordination, and on-site setups. Ensure all setups are executed as per approved layouts, mood boards, and client expectations. 2. Team & Department Management Supervise and guide the production team to ensure seamless coordination and execution. Ensure strict adherence to all production-related SOPs and reporting formats within the department. Conduct regular huddle meetings to align team members and communicate updates. Conduct training programs for the production team and ensure skill development. 3. Collaboration, Coordination & Vendor Relations Work closely with the Creative Department to bring event concepts to life through feasible production plans. R&D for new materials, fabrics backed with sampling and sourcing. Collaborate with vendors and other internal departments to ensure smooth and timely execution. Build and maintain strong vendor relationships for reliability, quality, and competitive pricing. Lead negotiations with vendors to secure the best rates, terms, and services. Oversee the alignment and responsibilities of the production team to ensure deadlines and quality standards are met. 4. On-Site Supervision & Safety Conduct site visits, recces, and pre-event planning meetings with stakeholders. Handle last-minute troubleshooting and real-time problem-solving during events. Ensure all safety protocols and compliance standards are followed at the event venue. 5. Reporting & Communication Maintain clear communication with the Production Manager(HOD) management to align with company vision. Submit weekly and monthly departmental reports to the management. Develop new processes or streamline current ones to improve operational efficiency. 6. Cost Negotiation Negotiate with vendors and service providers to secure the best rates while maintaining quality and delivery timelines. Build and maintain strong working relationships with vendors, labor teams, and fabrication partners. Ensure all vendors are onboarded following company guidelines and performance is reviewed periodically. Coordinate timely payments and documentation with the accounts team to avoid last-minute issues. Cost analysis for the material procurement before the final costing. Ensure your on-event expense is correctly filled and submitted to the Accounts Team at least one day prior to the event for cost verification and approval. Please make sure all vendors and their final amounts are closed as per the targets shared by the Cost Controller, following the audit of the Cost Analysis Sheet. Prepare and maintain accurate cost analysis sheets for all Kahani events, ensuring transparency and budget adherence. Competencies Required for the Role Iceberg Element Competency Attributes Skills Event production management, Team supervision, Vendor coordination, Timeline management, Problem-solving, On-ground execution, Communication & reporting Knowledge Event design & execution, Vendor & labor management, SOP implementation, Safety & compliance standards, Event logistics & planning Self-Image Detail-oriented, Accountable, Leadership mindset Traits Organized, Proactive, Creative, Adaptive, Strong communicator Motives Driven by flawless execution, Passion for creating memorable events, Commitment to team growth and operational excellence Education & Experience Bachelor’s/Master’s in Event Management, Hospitality, Business Administration, or related field. 3–5 years of experience in event production, preferably in weddings, luxury events, or hospitality. Job Type: Full-time Pay: ₹30,000.00 - ₹35,000.00 per month Work Location: In person