Executive Assistant to Executive Director

Job Title: Executive Assistant – Architect

Department: Architecture / Design
Reports to: Principal Architect / Managing Director
Location: [Insert Location]
Employment Type: Full-Time

Job Summary:

The Executive Assistant – Architect will provide comprehensive administrative, technical, and design support to the Principal Architect and leadership team. This role requires a blend of organizational excellence, architectural knowledge, and communication skills to help manage projects, client coordination, and office operations efficiently.

Key Responsibilities:1. Executive Support

• Manage the Principal Architect’s calendar, meetings, and travel schedules.
• Prepare presentations, reports, and proposals for client and internal meetings.
• Handle confidential correspondence, documentation, and communication with discretion.
• Assist in prioritizing tasks, project deadlines, and follow-ups.

2. Architectural & Design Support

• Support in drafting design concepts, presentations, and schematic drawings using AutoCAD, Revit, SketchUp, or Adobe Suite.
• Assist with project documentation, RFI responses, and submission packages.
• Conduct research on materials, codes, and design references for ongoing projects.
• Coordinate with consultants, vendors, and clients for drawings, approvals, and specifications.

3. Project Coordination

• Track project timelines, deliverables, and milestones.
• Maintain project databases, meeting notes, and file management systems.
• Liaise between teams to ensure smooth project communication and progress updates.

4. Office & Administrative Support

• Oversee documentation, filing, and digital record management.
• Support office operations, procurement of design materials, and vendor management.
• Organize company events, design reviews, and team meetings.

Qualifications & Skills:

• Bachelor’s degree in Architecture (B.Arch) or related field.
• 2–5 years of experience in an architectural or design environment.
• Strong knowledge of AutoCAD, Revit, SketchUp, and Adobe Creative Suite.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Professional demeanor and discretion in handling sensitive information.
• Ability to work independently and under pressure with tight deadlines.

Job Type: Full-time

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits:

• Provident Fund

Education:

• Master's (Preferred)

Experience:

• Executive Assistant: 5 years (Required)

License/Certification:

• AWS Certified Solutions Architect – Professional (Required)
• Company Secretary (Required)
• Chartered Accountant (Required)

Work Location: In person