Executive Assistant To Director/EA To MD - Real Estate & Hospitality

Executive Assistant to Director/EA to MD - Real Estate & Hospitality

Job Title:

Executive Assistant to Director

Location:

Mumbai

Reports To:

Director / Managing Director

Job Purpose:

To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects.

Key Responsibilities:

• Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
  
• Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally.
  
• Prepare reports, presentations, and documents as required by the Director.
  
• Coordinate and follow up on action points and projects as directed.
  
• Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution.
  
• Handle confidential information with discretion and integrity.
  
• Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.
  
• Assist in preparation and submission of expense reports and other administrative tasks.
  
• Manage filing systems (electronic and physical) to ensure easy retrieval and document security.
  
• Support the Director in personal tasks, as required, to maximize their productivity.
  

Desired Candidate Profile:

• Bachelors degree in any discipline.
  
• 26 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership.
  
• Excellent verbal and written communication skills.
  
• Strong organizational skills with attention to detail and ability to multitask.
  
• High degree of professionalism and discretion dealing with confidential information.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to work proactively and independently under tight deadlines.

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