Executive Assistant to Director

Job Title: Executive Assistant to Director

Location: Ahmedabad

Experience: 3–5 Years Preferred

Education: Graduate / Postgraduate (Any Discipline)

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the

Director in managing daily business operations, scheduling, travel, and high-level administrative

activities. This role demands absolute confidentiality, executive presence, and superior coordination

abilities to facilitate effective functioning of the executive office.

Key Responsibilities

 Manage the Director’s calendar, including scheduling and confirming appointments,

meetings, and conferences.

 Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations,

and ground transportation.

 Organize internal and external meetings, ensuring appropriate agenda preparation,

documentation, and follow-up.

 Screen emails, phone calls, and correspondence; draft responses where necessary.

 Prepare high-quality reports, business presentations, and briefing materials.

 Act as a liaison between the Director and internal departments or external stakeholders.

 Track project milestones, action points, and deadlines, ensuring timely follow-ups.

 Handle administrative duties such as expense reports, office logistics, and vendor

coordination related to the Director’s office.

Key Requirements

 Bachelor’s or Master’s degree in any discipline from a recognized institution.

 Minimum of 3 years’ experience supporting C-level executives.

 Excellent written and verbal communication skills.

 Strong planning, organizational, and multitasking abilities.

 Discretion and professionalism in handling confidential information.

 Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration

platforms (Teams, Zoom).

 Ability to work under pressure and adapt to shifting priorities with minimal supervision.

Preferred Qualifications

 Prior experience supporting Directors or senior leadership in a corporate setting.

 Understanding of executive-level protocols, business etiquette, and reporting formats.

 Flexibility to work beyond business hours and manage time-sensitive responsibilities as

required.

Compensation: As per industry standards

Employment Type: Full-time

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person