Executive Assistant to Director

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to the Director. The EA will manage administrative tasks, schedule and coordinate meetings, handle communication, and ensure the smooth operation of the Director’s daily activities. This role requires discretion, problem-solving skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Manage the Director’s calendar, appointments, and travel arrangements efficiently.
• Coordinate and schedule meetings, conferences, and business events, both internally and externally.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Handle confidential information with the utmost professionalism and discretion.
• Prepare reports, presentations, and correspondence on behalf of the Director.
• Oversee email and communication management, ensuring timely responses.
• Respond on behalf of the Director when required, ensuring smooth communication and workflow.
• Conduct research, compile data, and present insights to support business decisions.
• Assist in the planning and execution of company projects and initiatives.
• Coordinate with staff across different departments, track their tasks, and report progress to the Director.
• Monitor staff performance and ensure that assigned tasks are completed efficiently.
• Report to the Director on whether the staff is completing their responsibilities and highlight any delays or issues.
• Manage office operations related to the Director’s needs, ensuring efficiency and productivity.
• Maintain strict confidentiality regarding business matters, sensitive information, and executive decisions.
• Handle special assignments and take the initiative to improve processes and workflow.

Requirements & Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• 2-3 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Google Workspace, and project management tools.
• Excellent written and verbal communication skills.
• Highly organised, proactive, and capable of multitasking effectively.
• Ability to work independently while also collaborating within a team.
• Strong problem-solving and decision-making skills.
• Flexibility to work outside of standard hours when required.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Experience in coordinating staff and tracking their deliverables is a plus.
• Prior experience in the petrochemical industry is a plus.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Andheri, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person