Executive assistant To Director

Job Title: Executive Assistant to the Director
Job Summary

The Executive Assistant to the Director provides high-level administrative, organizational, and strategic support to ensure the Director s office operates efficiently and professionally. This role requires excellent communication skills, discretion, strong time management, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Manage the Director s calendar, schedule meetings, and coordinate appointments

Serve as the primary point of contact between the Director and internal/external stakeholders

Prepare, edit, and organize correspondence, reports, presentations, and documents

Handle confidential and sensitive information with professionalism and discretion

Coordinate meetings, including agendas, materials, minutes, and follow-ups

Assist with planning events, travel arrangements, and special projects

Track deadlines, action items, and priorities on behalf of the Director

Support decision-making by gathering information and conducting basic research

Maintain organized digital and physical filing systems

Perform other administrative or operational duties as assigned

Required Qualifications

Proven experience as an Executive Assistant, Administrative Assistant, or similar role

Excellent written and verbal communication skills

Strong organizational and time-management abilities

High level of professionalism, integrity, and confidentiality

Proficiency in office software (e.g., Microsoft Office, Google Workspace)

Ability to multitask and work independently with minimal supervision

Preferred Qualifications

Bachelor s degree or relevant professional experience

Experience supporting senior leadership or directors

Familiarity with project management tools

Strong problem-solving and decision-making skills

Key Skills & Competencies

Attention to detail

Discretion and trustworthiness

Adaptability and flexibility

Strong interpersonal skills

Proactive and solution-oriented mindset