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Executive assistant To Director

Executive assistant To Director

Super Scholar

3 - 8 years

5 - 10 Lacs

mumbai

Posted:5 hours ago| Platform:

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Skills Required

basic senior director senior executive project management office administration strategic leadership document management vendor coordination team building logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Primary Title: Executive Assistant to Director Role & Responsibilities

Manage the Director s end-to-end calendar: prioritise meetings, coordinate cross-functional availability, and optimise time for strategic work.
Act as the primary communications gatekeeper triage emails and calls, draft high-quality correspondence, and prepare concise briefing notes for meetings.
Plan and execute domestic and international travel logistics, manage itineraries, and prepare travel expense reports and reconciliations.
Produce executive-ready materials: presentations, status reports, meeting agendas, minutes, and follow-up action trackers to drive decisions.
Coordinate across product, engineering, sales and HR to ensure timely execution of projects, approvals and stakeholder alignment.
Handle highly confidential information with discretion support contract and vendor document management, and maintain organized executive files.

Skills & Qualifications

Must-Have

3+ years experience as an Executive Assistant / Personal Assistant supporting senior leadership in a fast-paced tech or services environment.
Proven mastery of calendar management, travel coordination and expense reporting (experience with Concur/Expensify is a plus).
Excellent written and verbal English; strong executive-level communication and stakeholder management skills.
Practical proficiency with Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools (Google Workspace, Slack, Zoom).
High degree of discretion handling confidential matters, strong organization, prioritisation and proactive problem-solving.
On-site presence in India and flexibility for occasional extended hours or travel when required.

Preferred

Bachelor s degree and prior exposure to startups, scale-ups or SaaS/AI product companies.
Familiarity with basic finance workflows, vendor coordination, HR onboarding processes and office administration.
Experience with project management or productivity tools (Asana, Jira, Trello) and basic data/presentation design for executive reporting.

Benefits & Culture Highlights

Collaborative, fast-paced technology environment with opportunities to work closely with product and engineering leaders.
Competitive compensation, health benefits and professional development support to grow with the organisation.
On-site role with a modern office, regular team events and a clear path for expanded leadership support responsibilities.

This role is ideal for a highly organised, proactive Executive Assistant who thrives in dynamic tech environments, values confidentiality and wants direct exposure to strategic leadership. Apply to join a team building high-impact AI and software products and to be the right hand to a senior Director driving growth.

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