Executive Assistant To Co-Founder

Department:

Position Goals & Objectives

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Co-Founder.

The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the COO and other Senior Leadership of the Company. The candidate should have some experience relevant to the role that highlights their capability to conduct all administrative work, making sure the COO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. Executive Assistants responsibilities include managing calendars, making travel arrangements, and helping COO network and build connections. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key Roles & Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Help to manage daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical/admin staff
• Compliment work of office manager by supporting them when needed
• Format information for internal and external communication – memos, emails, presentations, reports where appropriate
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills & Qualification Required:

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.)
• Should be extremely familiar with using social media tools like LinkedIn, Facebook, Instagram
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• 6+ years' experience working as Personal Assistant to Senior Leadership Team
• PA diploma or certification is a plus
• Bachelor's degree or equivalent experience
• Certifications on Microsoft Office suite