Job
Description
About Stratex: Stratex is a Consulting firm that helps organisations turn operational challenges into opportunities for growth and innovation. We do this through three integrated pillars: strategic consultancy, purpose built software suite and expert led shared services, providing mission driven organisations with seamless, end to end support. If you thrive in an environment that rewards initiative and accountability while empowering you to help organisations internationally reach their full potential, Stratex offers the platform to do your best work. Roles & Responsibilities 1. CEOs Daily Board: Update with Most Important Tasks (max three). Add Shortlisted Tasks and maintain a Backlog of future projects/ideas. 2. Personal Development Board: Maintain a board with the CEOs reading lists. Track personal development goals. 3. Organizational Boards & Leave Calendars: Monitor project due dates and task priorities. Manage the leave calendar and holiday requests with HR. 4. CEO Calendar & Communication Management: Plan the CEOs schedule two weeks in advance with balanced, color-coded blocks (physiotherapy, meetings, deep work, management days). Manage emails and phone calls to ensure effective communication and scheduling. 5. Meeting & Planning Sessions: Prepare and circulate agendas for meetings and internal planning sessions with content, deliverables, and oversight. Capture meeting notes (using Fathom) and update action items on Monday.com. 6. Grooming Appointments & Subscriptions: Schedule personal grooming appointments per defined frequency. Maintain a register of team subscriptions (e.g., Adobe, Fathom). 7. Invoice Follow-Up: Maintain a follow-up register for invoices. Coordinate with the Finance Officer to confirm processed payments and archive emails. 8. Administrative & Operational Support: Manage confidential documents, contracts, and business files. Assist in project management tasks, prepare reports, documents, and track progress. 9. Process Automation & Data Integrity: Implement automation solutions using tools like Monday.com, Zapier, Excel, Visio, and ChatGPT. Ensure data integrity across digital platforms. What You Bring Proven experience in executive support or high-level administrative roles. Expertise in managing complex calendars, emails, and digital task management tools. Strong technical skills in Microsoft Office Suite, Monday.com, Zapier, etc. Exceptional organizational, multitasking, and communication skills. Proactive, problem-solving mindset with utmost confidentiality and professionalism. Why Join Us Become a vital part of an innovative executive team directly impacting organizational success. Enjoy a collaborative culture that values your input and supports professional growth. Work closely with the CEO, driving efficiency and strategic initiatives. Experience continuous learning opportunities in a fast-paced, forward-thinking environment.
