Job
Description
Role & responsibilities Provide comprehensive executive assistance to the CEO, including managing complex calendars, scheduling meetings, and coordinating communications with internal and external stakeholders. Draft, review, and finalize business proposals, correspondence, presentations, and reports as required. Act as a trusted advisor and point of contact for the CEO by ensuring timely updates on commitments, priorities, and organizational matters. Accurately record minutes and maintain official documentation for board meetings, committees, and other formal gatherings. Facilitate administrative support to the Human Resources, Finance, and other departments, ensuring smooth internal operations. Coordinate domestic and international travel arrangements, hospitality, vendor management, and event logistics for the CEO and senior management. Maintain and replenish office supplies, overseeing procurement processes to ensure operational efficiency. Monitor and enforce adherence to building safety, health, and security policies in collaboration with relevant personnel. Oversee the maintenance, repair, and functionality of office machinery, equipment, and infrastructure. Supervise front office operations, including reception, meeting room readiness, and management of clerical tasks. Delegate and oversee administrative team responsibilities to maintain high productivity standards. Handle all assignments with utmost confidentiality, always maintaining professional integrity. Preferred candidate profile Master of Business Administration (MBA). A minimum of five to seven years of experience as an executive assistant or in a similar capacity supporting senior leadership. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher). Exceptional verbal and written communication skills. Ability to draft and prepare business proposals, correspondence, and presentations with precision and clarity. Strong interpersonal skills, enabling effective interaction with all levels of staff and external stakeholders. Excellent multitasking, prioritization, and time-management capabilities. A high degree of professionalism, discretion, and commitment to confidentiality.
