Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO, Siox Global, LLC

Location: Vadodara, GJ, India / US Shift / On Premises (No WFM)

Position Overview

The Executive Assistant (EA) provides high-level administrative support to the CEO, managing daily operations, strategic initiatives, and confidential matters. This role requires strong decision-making skills, organizational expertise, and the ability to act as a trusted advisor to leadership.

Key Responsibilities

1. Administrative Support & Operations

• Manage executive calendars, scheduling meetings, and prioritizing commitments.

• Coordinate travel arrangements, expense reports, and logistics for events.

• Prepare and edit correspondence, presentations, and reports.

• Serve as a liaison between executives, staff, and external stakeholders.

2. Decision-Making & Strategic Support

• Analyze and prioritize incoming requests, making decisions on behalf of executives when appropriate.

• Assess the urgency and importance of tasks, redirecting or escalating as needed.

• Contribute to decision-making by researching issues, summarizing key insights, and presenting recommendations.

• Oversee project deadlines, ensuring deliverables align with executive priorities.

3. Communication & Relationship Management

• Draft and review internal and external communications.

• Facilitate communication between departments, ensuring smooth workflow.

• Represent executives in meetings and decision-making when required.

• Manage confidential and sensitive information with discretion.

4. Project & Process Management

• Lead and coordinate special projects, tracking progress and outcomes.

• Optimize office processes and workflow for efficiency.

• Identify and implement productivity tools and solutions.

Qualifications & Skills

• Bachelor's degree preferred; equivalent experience considered.

• 5+ years of executive assistant or similar experience.

• Strong decision-making and problem-solving abilities.

• Proficiency in Microsoft Office, Google Workspace, and project management tools.

• Excellent verbal and written communication skills.

• Ability to multitask, prioritize, and work independently in a fast-paced environment.

Decision-Making Authority

• Prioritize executive schedule based on urgency and strategic importance.

• Approve or decline meeting requests and travel plans.

• Make judgment calls on handling confidential information.

• Act on behalf of the executive in certain communications and operational decisions.