Executive Assistant to CEO

1. Calendar & Time Management

• Manage the CEO’s calendar, appointments, meetings, and travel schedules efficiently.
• Prioritize meetings based on business importance and urgency.
• Ensure timely reminders and preparation for all scheduled engagements.

2. Communication & Correspondence

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage emails, letters, and official communications on behalf of the CEO.
• Ensure confidentiality and accuracy in all communications.

3. Meeting Management

• Coordinate board meetings, leadership meetings, and review discussions.
• Prepare agendas, presentations, and supporting documents.
• Record minutes of meetings and track action items to closure.

4. Travel & Logistics Coordination

• Plan and manage domestic and international travel, accommodation, and itineraries.
• Ensure smooth logistics for meetings, events, and official visits.
• Handle reimbursements and expense statements related to travel.

5. Documentation & Reporting

• Maintain and manage important documents, contracts, and confidential records.
• Prepare MIS reports, dashboards, and presentations for leadership review.
• Assist in compiling data for business reviews and strategic planning.

6. Stakeholder & Relationship Management

• Coordinate with senior management, clients, vendors, and regulatory bodies as required.
• Maintain strong professional relationships to facilitate smooth operations.
• Handle follow-ups and escalations efficiently.

7. Confidentiality & Compliance

• Maintain strict confidentiality of sensitive business and personal information.
• Ensure compliance with company policies, governance standards, and statutory requirements.

8. Administrative & Office Support

• Oversee office administration tasks related to the CEO’s office.
• Support HR, Finance, and Operations teams with coordination and documentation.
• Manage approvals, signatures, and internal workflows.

9. Strategic & Business Support

• Assist the CEO in tracking business goals, KPIs, and strategic initiatives.
• Conduct basic research and analysis as required for decision-making.
• Follow up on key projects and ensure timelines are met.

10. Crisis & Priority Handling

• Manage urgent situations and last-minute changes effectively.
• Act proactively to resolve issues before escalation.

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Internet reimbursement

Work Location: In person