Executive Assistant to CEO

Role Overview

We are seeking a highly organized, confidential, and proactive Executive Assistant (EA) to the Managing Director / CEO. The role requires close coordination with top management, handling sensitive information, and supporting strategic and day-to-day operations of the plywood and laminates business.

Key Responsibilities1. Executive Support

• Manage MD/CEO’s daily schedule, meetings, appointments, and travel plans
• Act as a point of contact between MD/CEO and internal/external stakeholders
• Draft emails, letters, presentations, and reports on behalf of MD/CEO
• Handle confidential documents and sensitive information with discretion

2. Communication & Coordination

• Coordinate with sales, production, accounts, HR, and dispatch departments
• Follow up on action items discussed in meetings and ensure closure
• Screen calls, emails, and visitors for the MD/CEO
• Coordinate meetings with dealers, architects, suppliers, and key clients

3. Business & Operational Support

• Assist in preparing MIS reports, sales summaries, production updates, and review documents
• Maintain records related to dealers, suppliers, pricing, and agreements
• Support MD/CEO in strategic planning, reviews, and decision-making processes
• Track deadlines and ensure timely execution of priorities

4. Documentation & Record Management

• Maintain organized digital and physical filing systems
• Prepare MOM (Minutes of Meeting) and circulate action points
• Maintain confidential files such as contracts, pricing, and policies

5. Travel & Logistics

• Arrange domestic travel, hotel bookings, and itineraries
• Coordinate meetings during travel schedules
• Handle expense records and reimbursements

Required Skills & Qualifications

• Graduate / MBA preferred
• 2–6 years experience as Executive Assistant / Personal Assistant to senior management
• Experience in plywood, laminates, building materials, or manufacturing industry preferred
• Excellent communication skills (verbal & written)
• Strong proficiency in MS Office (Excel, Word, PowerPoint)
• High level of confidentiality, professionalism, and integrity
• Strong time management and multitasking abilities

Work Schedule

• Full-time
• Office-based with occasional travel coordination

Salary

• Competitive, based on experience ———

Benefits

• Performance-based incentives
• Growth opportunities
• Company policies

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person