Executive Assistant to CEO

• Manage the CEO’s calendar end-to-end: prioritize meetings, coordinate cross-timezone scheduling, and enforce time-blocking for strategic work.
• Prepare concise pre-read briefs, meeting agendas, talking points, and follow-up trackers to enable rapid executive decision-making.
• Coordinate domestic and international travel logistics, itineraries, visas, and ground transportation while optimizing cost and executive time.
• Serve as primary liaison for internal and external stakeholders—investors, board members, senior leaders—and manage confidential communications with discretion.
• Organize and support board meetings, investor updates, and offsite leadership sessions including materials, minutes, and action-item tracking.
• Own administrative processes: expense reporting, vendor coordination, office requests, and ad-hoc project support to remove operational friction for the CEO.
  

Skills & Qualifications

Must-Have

• Proven experience supporting C-level executives, preferably CEO or Founder, in a high-growth environment.
• Strong written and verbal English with experience drafting executive communications and briefings.
• Demonstrated ability to handle confidential information with high discretion and professionalism.
• Proficiency in Microsoft Outlook, Google Workspace, and calendar management for complex, multi-timezone schedules.
• Experience managing travel logistics and expense reporting using common tools/processes.
• Excellent organization, prioritization, and time-management skills with a bias for action and follow-through.
  

Preferred

• Prior experience in technology, AI, or software startups.
• Experience supporting board meetings and investor relations.
• Familiarity with CRM platforms (e.g., Salesforce) or enterprise collaboration stacks.
  

• On-site, mission-driven environment with direct exposure to leadership and product strategy.
• Competitive compensation and performance-linked incentives.
• Opportunities for professional growth in a scaling AI/technology organization.