Executive Assistant to CEO

Job Description

Job Title Executive Assistant to CEO Job Summary The Executive Assistant to the CEO will manage administrative, operational, and hospitality-related activities to ensure seamless coordination and support. The role demands strong organizational skills, stakeholder management, and attention to detail, acting as a critical point of contact for both internal and external stakeholders. The assistant will handle travel arrangements, scheduling, correspondence, and confidential tasks while supporting the CEO. Key Responsibilities Manage all administrative tasks for the CEO, including hospitality and travel arrangements, scheduling payments, and creating detailed itineraries. Manage CEO’s calendar by coordinating meetings, conferences, teleconferences, and travel plans. Handle priority and confidential inquiries with appropriate correspondence or messaging on behalf of the CEO. Ensure efficient communication by responding to or routing inquiries, greeting visitors, and managing calls professionally. Arrange and manage documents, meeting papers, and approvals for the CEO and Board of Directors. Monitor and forward emails, and oversee courier services through the admin and travel desks. Coordinate appointments for the CEO and Board, ensuring optimal use of their schedules. Update and maintain multiple forms of databases, including contacts, loyalty programs, others Etc. Research and provide information requested by the CEO and Board, including industry news updates. Handle payments for company-sponsored credit cards and ensure compliance with necessary protocols. Maintain logbooks for CEO’s travel details and submit reports to the legal department. Support administrative functions, including assisting receptionists, secretaries, or admin officers as required. Verify and process invoices for payment approval with the accounts department. Arrange meals for directors and guests at office premises or external locations as needed. Assist with personal tasks for the CEO's family members, including visa applications. Qualifications MBA or equivalent degree Skills and Competencies Capability Competencies: Proficient in MS Office (Word, Excel, PowerPoint). Strong verbal and written communication skills. Leadership Competencies: Multitasking and time management expertise. Excellent stakeholder management and interpersonal skills. Experience At least 3 years of experience in the similar role Location Nariman Point, Mumbai Company Overview Dimexon Diamonds Ltd, with sales offices in Europe and Asia, is one of the world’s leading diamond manufacturers. Specialized in calibrated round goods and ahead of its time when it comes to innovating systems and processes. Dimexon is the preferred partner to some of the world’s most exclusive watch and jewellery brands. Job Type: Full-time Pay: Up to ₹1,200,000.00 per year Schedule: Day shift Application Question(s): What is your current CTC? What is your expected CTC? Are you comfortable with six days work week (Mon - Sat)? Experience: Executive Assistant: 3 years (Required) Work Location: In person