Executive Assistant To CEO

Roles and Responsibilities:

• Internal and external communication related to office.

• Organizing internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required.

• Ability to independently manage the office and correspond with the clients [business letters] and within the Company.

• Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities.

• Reporting directly to the CEO, the Executive Assistant provides executive support in a one- on-one working relationship.

• Good Microsoft Excel skills - candidate will be expected to keep records on excel for various administrative work and should be comfortable with the software.

• Assists with Administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Follow up regarding urgent order status & coordinating with production and packing department

• Data entry work related to exhibition

• Visiting suppliers site whenever necessary

• Filing works & maintaining marketing department files

• Export data compiling for marketing

• Tracking of client complaints & coordination with Quality Control, Production, Packing

department etc.

• Any miscellaneous office works as allocated by Head of the department.

Skills

- minimum 4 years experience being assistant to ceo / senior managemnt

- handing emails, phone calls, work schedule of ceo

- delegating tasks to team and following up progress

- extremely well organised & hard working

- willingness to work Extended hours whenever required