Executive Assistant To CEO

Industry & Sector: Growth-stage company in the AI-enabled enterprise software and technology sector delivering product-led solutions and platform integrations for global customers. We operate in fast-paced, cross-functional environments where executive-level support drives business velocity and operational excellence.

Primary Job Title (standardized): Executive Assistant to CEO

We are hiring an experienced, highly organised Executive Assistant to directly support the CEO of a dynamic technology group based in India. This on-site role is ideal for a detail-oriented professional who can manage complex calendars, prepare high-quality executive materials, coordinate travel and events, and act as a trusted gatekeeper for senior stakeholders.

• Manage and optimise the CEOs calendar prioritise commitments, coordinate cross-timezone scheduling, and proactively resolve conflicts.


• Prepare concise executive briefings, slide decks, talking points and board materials; ensure accuracy and timely distribution.


• Coordinate domestic and international travel logistics, visas, itineraries and on-the-ground arrangements; handle last-minute changes seamlessly.


• Serve as primary liaison with internal leaders, board members and external partners schedule meetings, set agendas, and capture action items.


• Process expense reports, reconcile invoices and support basic vendor administration and procurement requests.


• Maintain strict confidentiality, manage sensitive correspondence and enforce information-access protocols for the executive office.

• Calendar management


• Meeting coordination


• Microsoft PowerPoint


• Microsoft Excel


• Google Workspace


• Travel booking and itinerary management


• Expense management (Concur, Expensify)

• Board meeting administration and board pack preparation


• Slack and Zoom/Microsoft Teams proficiency


• Familiarity with Concur/Expensify configuration or finance workflows

• Proven track record supporting C-level executives in a fast-paced corporate or startup environment.


• Exceptional discretion, attention to detail and ability to prioritise under pressure.


• Willingness to work on-site in India and travel occasionally as required.

• Hands-on role with direct exposure to executive decision-making in a technology-led environment.


• Collaborative, fast-moving culture where initiative and process-improvement are valued.


• Competitive compensation, professional development opportunities, and a supportive team of high performers.

To apply, submit a tailored CV highlighting executive-support experience, examples of calendar/travel management and links or samples of executive presentations where available. High-performing candidates who thrive in a fast, confidential and impact-driven role will progress quickly.