Executive Assistant To CEO

Industry & Sector
Hiring for a fast-scaling organization in the AI & enterprise software / deeptech sector that builds research-driven products and platform services for B2B customers. This role supports executive leadership in a high-velocity, product and customer-focused environment. On-site role in India, requiring hands-on executive partnership and stakeholder engagement.

Primary job title (standardized): Executive Assistant

Role & Responsibilities

• Provide day-to-day executive support to the CEO: manage complex calendars, prioritize meetings, and coordinate with internal and external stakeholders to ensure time is optimized for strategic priorities.


• Prepare and edit executive-facing materials: create concise briefings, executive summaries, slide decks, and meeting agendas tailored for board, investor, and partner interactions.


• Own travel and logistics end-to-end: arrange international and domestic travel, visas, itineraries, ground transport, and on-the-ground coordination for in-person events.


• Manage confidential correspondence and information flow: screen communications, draft responses when required, and maintain strict discretion on sensitive matters.


• Coordinate cross-functional programs and special projects: drive follow-ups, track action items, and ensure timely closure by partnering with People, Finance, Legal, and Product teams.


• Administer expense reporting, vendor coordination, and office logistics: reconcile CEO expenses, liaise with finance, and optimize operational processes to reduce friction.

Skills & Qualifications

Must-Have (skills & tools)

• Calendar management


• Travel coordination


• Expense management


• Microsoft Outlook


• Google Workspace


• Microsoft Excel


• Microsoft PowerPoint


• Zoom

Preferred

• Experience with Concur or Expensify


• Familiarity with CRM platforms (e.g., Salesforce)


• Prior exposure to investor relations or board support

Qualifications

• 5+ years supporting C-level executives or founders in fast-paced technology organisations (on-site experience preferred).


• Proven ability to manage high-volume, confidential workloads with excellent attention to detail and judgment.


• Excellent written and verbal English; professional presence for interfacing with investors, partners, and senior leaders.

Benefits & Culture Highlights

• Opportunity to work closely with executive leadership at an early-growth stage AI & product-focused company; high visibility and fast learning curve.


• Structured career growth and exposure to cross-functional leadership (Product, Engineering, Finance, Legal).


• Collaborative, outcome-driven culture that values ownership, operational excellence, and confidentiality.

Location & Work Type
On-site in India candidates must be available to work from the office and support in-person meetings and events.

To apply, please submit a tailored resume highlighting executive support experience, calendar and travel management examples, and sample executive deliverables (if available).