Executive Assistant

Key Responsibilities:1. Calendar & Meeting ManagementManage and maintain daily schedules, calendars, and appointments for senior leadership.Schedule internal and external meetings, reviews, site visits, and calls efficiently.Send reminders, coordinate with attendees, and prepare agendas or briefs.2. Email & Communication HandlingMonitor, prioritize, and respond to emails on behalf of the executive.Draft professional correspondence, follow-ups, and internal memos.Ensure timely communication across departments and external stakeholders.3. Reporting & DocumentationPrepare and maintain weekly, monthly, and quarterly reports on business and operational metrics.Assist in tracking project status, deadlines, and action items.Maintain organized records of important business documents, approvals, and follow-ups.4. Presentations & Business SupportCreate well-structured PowerPoint presentations for client meetings, internal reviews, and project proposals.Support the executive in preparing business reviews, tender documents, and compliance-related content.Handle basic data analysis using Excel (Pivot Tables, VLOOKUP, etc.).5. Coordination & Follow-upsLiaise with internal teams, vendors, and partners for timely updates and progress tracking.Ensure completion of assigned tasks by various departments through structured follow-ups.Act as the point of contact between the executive and teams for smooth communication.Key Qualifications & Skills:Education: Graduate (preferably in Business Administration or similar).Experience: 3–6 years in an Executive Assistant or Business Support role.Industry Experience: Preferred but not mandatory in engineering, fire safety, construction, or services.Technical Skills:Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint)Strong grasp of calendar management tools, Zoom/Teams, and digital communication tools.Soft Skills:Excellent written and verbal communication skillsStrong attention to detail, discretion, and organizational skillsA go-getter attitude, with the ability to multitask and prioritize independently