Executive Assistant

Job Summary

The Executive Assistant will support senior leadership in managing various tasks, staying on top of deadlines, and ensuring smooth daily operations through concise communication.

Key Responsibilities

– Provide executive-level administrative support, including managing calendars, scheduling meetings, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list and organizing travel arrangements.

– Act as the main point of contact for internal and external communications, ensuring messages are clear, well-written, and timely.

– Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors.

– Handle basic finance work such as invoices, expense receipts and billing cycles.

– Maintain a relentless focus on follow-ups, ensuring all action items are completed promptly.

– Efficiently summarize daily activities, key updates, and priorities across different fronts within 5-10 minute touchpoints.

– Coordinate and collaborate with cross-functional teams to ensure smooth communication and workflow.

– Assist with the preparation of reports, presentations, and other necessary documentation.

– Proactively manage multiple projects, deadlines, and deliverables simultaneously.

Requirements

– Proven 2+ years of experience as an Executive Assistant or in a similar role.

– Exceptional written and verbal communication skills.

– Ability to independently write clear, concise, and professional emails, memos, and summaries.

– Strong follow-up skills; comfortable with persistently tracking progress and ensuring completion of tasks.

– Team player with excellent collaboration skills.

– Ability to multitask, prioritize, and manage time efficiently.

– Proficiency with office tools and software (MS Office, Google Workspace, etc.).

If you are a detail-oriented professional with a strong ability to communicate effectively and handle multiple tasks seamlessly, we would love to hear from you.