Executive Assistant

Looking for immediate joiners

Urgent Opening for the role of Executive Assistant

Location:

Employment Type:

About GIL Foundation

GIL Foundation is a non-profit peer-to-peer business coaching community structured into various tables, each supported by an Executive Assistant (EA). The EA plays a pivotal role in ensuring smooth functioning of table initiatives, meetings, communication, and coordination with the management.

Job Responsibility:

• Maintain and update all table initiatives and follow-up trackers.
• Ensure smooth execution and follow-up of ongoing initiatives
• Maintain accurate records, trackers, and documentation
• Coordinate weekly meetings: agenda preparation, reminders, logistics, and setup (AV equipment, Zoom, stationery).
• Take meeting notes and circulate same-day Minutes of Meeting (MoM).
• Manage communication on WhatsApp groups, including reminders, creatives, and updates.
• Manage recurring operational tasks independently
• Track fines, reminders, and posting payment proofs.
• Assist the GIL Management with organizational tasks.

Required Skills

• Strong organizational and multi-tasking ability
• Excellent written and verbal communication (English & Hindi)
• Proficiency in WhatsApp communication, Google Workspace, MS Office
• Ability to handle early-morning meetings (6:30 AM weekly)
• High level of responsibility, ownership, and professionalism
• Basic understanding of event coordination and documentation
• Ability to manage recurring tasks and maintain precision
• Positive interpersonal attitude and ability to work with multiple stakeholders

Educational Qualifications

• Bachelors degree in any discipline (Management/Commerce preferred).
• Prior experience as an Executive Assistant, Coordinator, or Operations Associate is an advantage.
• Fresher with strong organizational and communication skills may also apply.

Salary:

Perks & Benefits:

Ability to commute/relocate:

Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Interested candidates kindly share cvs atgileastindia@gmail.comwith the subject line "Recruitment - GIL EA"