Executive Assistant

Role

Work Location

Occasional travel may be required

Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)

Company

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our Partner. The ideal candidate will be a motivated and detail-oriented professional, capable of handling a variety of administrative tasks with a high level of confidentiality and efficiency. The Executive Assistant will play a crucial role in enabling smooth operations, managing schedules, and helping the partner with daily activities.

Key Responsibilities

1. Calendar Management:

o Manage and coordinate Partner’s schedules, appointments, and meetings.

o Ensure optimal time management by organizing daily agendas, meetings, and events.

o Handle meeting logistics, including location, equipment, and materials required.

2. Communication & Correspondence:

o Act as a liaison between the Partner and internal/external stakeholders.

o Screen and prioritize calls, emails, and correspondence, responding on behalf of the Partner when appropriate.

o Draft, proofread, and manage reports, proposals etc.

3. Travel Coordination:

o Organize and manage travel arrangements, including flights, hotels, and itineraries.

o Prepare detailed travel itineraries, ensuring all logistics are arranged smoothly.

4. Meeting Preparation:

o Prepare presentations, reports, and other documents for meetings.

o Take minutes during meetings and ensure action items are tracked and followed up.

5. Project Management Support:

o Assist with tracking key projects and initiatives, ensuring deadlines are met.

o Manage timelines, deliverables, and follow up on progress as directed.

6. Confidentiality & Data Management:

o Maintain a high level of confidentiality with sensitive information.

o Organize and maintain files, records, and documentation in an efficient manner.

7. General Administrative Support:

o Perform other administrative duties as required, including preparing expense reports and handling confidential documents.

o Support in organizing internal and external events as required.

8. Relationship Management:

o Build and maintain relationships with key stakeholders, both internally and externally, on behalf of the Partner

Qualifications and Skills:

Education

Skills

o Strong organizational and time-management skills.

o Exceptional communication skills, both written and verbal.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Ability to manage multiple tasks and prioritize effectively.

o Strong attention to detail with an ability to maintain confidentiality.

o Ability to work independently and proactively with minimal supervision.

Personal Traits:

o Professional demeanour and excellent interpersonal skills.

o Highly adaptable with a solution-oriented mindset.

o Ability to work under pressure and handle sensitive situations with tact and diplomacy.

Working Conditions

• Full-time position

• Occasional travel may be required

• Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)