Executive Assistant

Job Description

Position Description Business Division:Corporate Department:Director/CXO Office Location:Gurgaon Position Title:EA Level: Junior/Middle Management Reporting to (Title): Director/CXO Position Purpose The role will be required to provide secretarial and administrative support to the Director/CXO in carrying out day to day activities with a view to enhance Director/CXO’s efficiency. The position would also be responsible for providing the Director/CXO assistance in data and information management. Strategic Responsibilities Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Maintain customer confidence and protect operations by keeping information confidential. Prepare and edit correspondence, reports, and presentations for the Director/CXO based on the inputs Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries Conserve Director/CXO’s time by reading, researching, prioritizing and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications Manage the travel and accommodation arrangements for the Director/CXO Operational Responsibilities . Financial Responsibilities Coordinate with different functions to get data and prepare MIS relevant for the Director/CXO and the Director/CXO’s team. Secure information by completing data base backups. Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. People Responsibilities . Education Qualification Graduate Work Experience 5-8 Years with a 1-2 of years as executive assistant to C Level Executive. Industry to be Hired from Any Industry Functional Competencies Initiative People Management Skills Exhibits high results and target orientation Customer Focus Interaction Complexity and Team Work Interaction Frequency Purpose of Interaction Internal : MD / Business Heads / Functional Heads / Board Members As an when required Coordination for MIS, Scheduling of meetings and for any correspondence from the Director/CXO’s office External : Customers, Travel Agent, Banks, Auditors As an when required For travel arrangements for the Director/CXO, managing meeting schedules for Director/CXO, and any other correspondence.