Executive Assistant- Gurugram

Executive Assistant

visit www.ozone.in

Brief about Role:

We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative support to our director. The ideal candidate will act as a trusted partner, ensuring efficient operations by managing schedules, communications, and critical tasks. This role requires discretion, professionalism, and the ability to thrive in a fast-paced environment.

Roles & Responsibilities:

Administrative Support

o  Manage and maintain the executive’s calendar, scheduling meetings, appointments, and travel arrangements.

o  Prepare and review documents, reports, presentations, and correspondence.

o  Organize and coordinate events, conferences, and executive meetings.

o  Monitor and respond to emails and calls on behalf of the executive, as needed.

Operational Efficiency

o  Act as a liaison between the executive and internal/external stakeholders.

o  Track and manage deadlines, ensuring timely completion of projects and tasks.

o  Develop and maintain filing systems for easy access to critical information.

o  Support operational projects and research, compiling data for decision-making.

Relationship Management

o  Build and maintain strong relationships with team members, clients, and key partners.

o  Ensure clear communication and follow-ups across departments.

o  Represent the executive in meetings or discussions when necessary.

Problem-Solving and Initiative

o  Anticipate the needs of the executive and address issues proactively.

o  Identify inefficiencies and recommend process improvements to optimize workflows.

o  Adapt quickly to shifting priorities and last-minute changes.

Skillset and Qualifications Required:

•       Bachelor’s degree in Business Administration or a related field (preferred but not required).

•       5+ years of experience in a similar role, preferably supporting C-level executives.

•       Strong organizational skills with the ability to multitask and prioritize effectively.

•       Excellent written and verbal communication skills.

•       High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Trello).

•       Discretion and ability to handle confidential information with professionalism

•       Strong problem-solving skills and the ability to work independently

•       Experience in managing multiple stakeholders and complex schedules.

•       Familiarity with travel coordination and event planning.

•       Tech-savvy with knowledge of CRM and project management software.

•       A self-starter with a positive attitude and team-oriented mindset.

Technical Competencies:

•       Calendar & Schedule Management

•       Document Preparation & Reporting

•       Travel & Event Coordination

•       Stakeholder Liaison & Communication

•       Data Organization & Filing Systems

•       Office Technology Proficiency

Behavioral Competencies:

•       Proactive Problem-Solving

•       Adaptability to Changing Priorities

•       Attention to Detail & Accuracy

•       Time Management & Multitasking

•       Interpersonal & Relationship-Building Skills