Executive Assistant / Front Desk

About the Company:

LIRA is a specialized recruitment and staffing agency that provides recruitment Solutions for businesses. Through our alliances and relations with partner companies, we can help you take "The Big Step" and provide the experience needed to enter the workforce. We provide employers and businesses with the opportunity to connect with the brightest talents and the new generation workforce.

Role: Executive Assistant / Front Desk / Receptionist

Job Summary:

We are looking for a proactive, organized, and professional Executive Assistant cum Receptionist to support senior management while also handling front-desk responsibilities. This hybrid role requires a dynamic individual who can manage administrative duties, provide executive-level assistance, and maintain a welcoming and efficient reception area.

Key Responsibilities:

Executive Assistant Duties:

• Provide comprehensive administrative support to senior management.
• Manage calendars, schedule meetings, appointments, and travel arrangements.
• Prepare presentations, reports, and documents as required.
• Handle confidential documents and information with discretion.
• Coordinate and follow up on internal and external communications.
• Assist with event planning, team coordination, and other special projects.

Receptionist Duties:

• Greet visitors and ensure a positive experience at the front desk.
• Answer and route incoming phone calls promptly and professionally.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area and meeting rooms in a clean and organized manner.
• Maintain visitor logs and issue visitor badges, ensuring security protocols are followed.
• Provide general office support such as ordering office supplies and managing vendors.

Key Requirements:

• Bachelor’s degree or equivalent preferred.
• 2+ years of experience in a similar EA or receptionist/administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance.
• Ability to handle sensitive information with integrity and confidentiality.
• Proactive, resourceful, and detail-oriented.

Preferred Skills:

• Experience working with senior leadership or executives.
• Familiarity with office equipment (printers, copiers, phone systems).
• Knowledge of travel booking platforms and calendar management tools.

Contact: recruitment@lirasolutions.com