Executive Assistant

Job Description

5+ years of experience in a similar executive assistant or coordinator role. Position Summary: We are seeking a highly organized and proactive Executive Assistant to the Director for our Noida office. The ideal candidate will have a technical background preferably a Diploma or B. Tech in Mechanical Engineering or MBA, combined with strong administrative and communication skills. This role is pivotal in ensuring the Directors office runs smoothly, supporting both operational and strategic functions. Manage the Director s schedule, including internal and external meetings, travel arrangements, and events. Coordinate project updates, timelines, and reports, particularly for technical and engineering-related initiatives. Act as a liaison between the Director and internal teams, vendors, and clients. Draft and manage correspondence, reports, and presentation materials. Track project progress, deadlines, and deliverables, especially those involving engineering inputs. Attend meetings, take minutes, and ensure timely follow-ups. Maintain confidential files and documents with a high degree of discretion. Support the Director with data collection, analysis, and preparation of briefs for technical discussions. Assist in coordinating audits, client visits, and other key organizational activities. Additional Skills Proficient in MS Office Suite (especially Excel and PowerPoint). Familiarity with tools like MS Teams, Zoom, and Google Workspace. Excellent written and verbal communication skills. Ability to multitask, prioritize, and manage time effectively.