Organize meetings & events and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting documents.

Maintain records of Director s contacts.

Manage Director s travel arrangements (Ticket/accommodation/Taxi). Performs clerical and administrative tasks including drafting letters, memos, invoices, reports.

Maintain customer information and protect operations by keeping information confidential.

Schedules and attends meetings on behalf of the Director if necessary, taking notes and recording minutes.

Receives incoming communication or memos on behalf of director, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Prepares reports by collecting and analyzing information.

Any other duties as may be reasonably required by the Director.

Manage Director s calendar, assessing priority of appointments and reallocation as necessary.

Ensure that urgent enquiries and emerging issues are brought to the ED s attention

Maintain relation with internal and external stakeholders

Coordinating specific key client projects if required.

Skills

Bachelor s degree or equivalent experience.

2 years of proven work experience as an Executive Assistant.

Excellent Written and verbal communication skills in English.

Reporting and presentation skills

Computer software skills including Microsoft Office

Time management skills

Good interpersonal and decision-making skills.

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Executive Assistant