executive assistant

actionable

Role

We are looking for an exceptional executive assistant to maximize the impact of our CEO. The right person brings a combination of professional engagement, reliable execution, adaptability and discretion to Corelights executive leadership team. This candidate needs to be located in the Pacific Time Zone

Responsibilities

• Own and optimize the CEO's calendar and priorities with strategic foresight and minimal oversight anticipating needs, navigating competing demands, and maintaining focus on what matters most.
• Coordinate complex travel arrangements, proactively manage logistics, and ensure the CEO is briefed and prepped.
• Serve as a connective tissue across the executive team - ensuring information flows smoothly, meetings are purposeful and well-run.
• Act as the main point of contact and plan all Board meetings, including coordinating Board and leadership team materials.
• Own and execute internal initiatives (e.g., Board meetings, executive team retreats, All Hands, special cross-functional projects). Bring rigor to planning, execution, and follow-through.
• Collaborate and coordinate across the organization, creating efficiency across the administrative peer group, as well as providing back-up support for other executive assistants.
• Act as an extension of the CEO, representing the company both internally and externally as a brand ambassador.
• Travel expected to be at least once quarterly.

Qualifications

• 7 + years of progressively responsible experience as an executive assistant, with at least one position supporting a CEO or similar C-Suite executive.
• Prior experience managing EA teams preferred.
• Demonstrated success in complex calendar management, travel coordination, and executive communication.
• Proven ability to operate independently, prioritize strategically, and maintain composure under pressure.
• Strong organizational and project management skills with acute attention to detail.
• High emotional intelligence with the ability to navigate sensitive situations with discretion and professionalism.
• Tech-savvy and highly proficient in Google Workspace (Docs, Sheets, Calendar, Slides), Slack, Confluence, Salesforce (preferred).