Executive Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

This role is part of Arcadis’ Global Excellence Centre (GEC) and will join our 3,000+ talented individuals working in India, Romania, and Philippines, in partnership with Arcadis’ offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships, as well as opportunities to be part of teams working truly globally as a centre of excellence, offering diversity and variety. Arcadians are by nature, globally minded and culturally aware, and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis, and the strong relationships that exist between our global offices are truly unique.

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis’ Architecture & Urbanism India practice.
In addition to traditional executive support duties, this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India.

Role accountabilities:

• Conduct research and gather information as needed for special projects and initiatives.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as a liaison between the leadership and internal/external stakeholders, maintaining professional and effective communication.
• Provide business development support by assisting with the preparation of proposals, contracts, and presentations.
• Monitor business activities and track progress against targets, providing regular updates to the leadership.
• Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed.
• Manage the leadership’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the leadership time.
• Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the leadership.
• Handle confidential information with discretion and integrity.
• Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies.

Qualifications & Experience:

• Work Experience of 5+ Years.
• Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy in all work.
• Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently with minimal supervision and handle confidential information appropriately.
• Flexible and adaptable to changing priorities and deadlines.
• Previous experience in business support or project management is a plus.
• Experience in the architecture & planning industry or large corporations is preferred.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.