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Executive Assistant

Executive Assistant

Syngenta

1 - 2 years

3 - 4 Lacs

Hyderabad

Posted:7 hours ago| Platform:

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Skills Required

Procurement IT services Administration Claims Appliances Workflow Office management Management MS Office Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role purpose:

This role is required to provide high-level administrative support to senior leadership for Tropics R&D LT by managing day-to-day operations, communications, and logistics. The Executive Assistant acts as a liaison between the executive and various stakeholders, ensuring efficient workflow and effective time management while maintaining confidentiality and professionalism. The selected individual will collaborate closely with the senior leaders based in Dubai office, India office and Singapore office.

Maintain senior leaders calendars, arrange meetings and appointments

Manage travel arrangements for senior leaders, including flight and hotel bookings, visa applications, transportation, vaccination requirements, concur / expense claims

Support senior leaders and team members in administrative tasks

Support business/functional teams in organizing team meetings, workshops, and events, both virtually and in-person

Assist with special projects, events, or similar initiatives

Set up and manage MS TEAMS membership and document library

Assist in onboarding new staff/inbound transferees on admin-related matters

Organize office events to promote teambuilding, cultural awareness, and a sense of belonging

Oversee the day-to-day operations of the office

Handle incoming calls, take messages, and route correspondence

Liaise with building management on office, staff access, and parking matters

Act as the liaison between internal functional stakeholders and external service providers (e.g. finance and banks, legal and law firms, mobile phones and telcos)

Handle IT-related matters with IT services providers

Manage statutory HR-related matters with local authorities

Manage mobile phones issued to staff and oversee contracts with telcos

Work with regional indirect procurement and manage relationships with travel agents and hotels

Support business/functional teams in organizing team meetings, workshops, and events, both virtually and in-person- across Asia

Driving assigned Projects for the function

Ensure compliance with and update travel policy

Order/manage pantry and office supplies

Oversee contracts and services provided by the office cleaning company

Oversee maintenance of all office appliances/equipment

Create purchase orders in the system for service providers and approve invoices for payment

Perform other duties as assigned.

Qualifications:

Critical Experience:

A bachelor s degree, preferably in business administration or related disciplines

At least ten years of experience in a relevant positi

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Executive Assistant