Executive Assistant (Admin)

Functional Responsibility / Domain Related
•    Excellent coordination and communication with various teams and departments to ensure smooth functioning.
•    Ensure quick resolution of issues and completion of tasks assigned  •    Maintaining and updating various trackers  •    Follow SOPs of all Admin related tasks including governance related reviews

• Conduct administrative tasks with respect to the division
  • Arrange logistics for town halls, events, client visits in GAC
  • Arrange outstation travel and accommodations for GAC employees
  • Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team.
  • Follow SOPs of all Admin related tasks including governance related reviews
  • Raise invoices for Retainers Salaries.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices.

•    Calendar Management & Client / Stakeholder Management 

• Scheduling meetings, appointments, and reminders.
• Arrange logistics for their travel
• Coordinating with team members to avoid scheduling conflicts.
• Regularly review and update the calendar to reflect changes.
• Schedule invites for clients during their visits and arrange logistics

Process Adherence 
•    Execute assigned tasks as per the instructions / guidelines and meeting required expectations
•    Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization •    Explore opportunities and provide ideas to improve the current processes

•    Will be required to attend on a regular basis

Client / Stakeholder Management 
•    Proactive communication with various stakeholders 
•    Build rapport with stakeholders at operational touch points •    Should be seen as a value-added team for both internal and external stakeholders

Skills

•    Good oral and written communication skills
•    Solid proficiency in MS Excel and other MS applications, smart-sheet •    Knowledge of analytics tool, Power Bi, Python etc would be an added advantage •    Positive attitude  •    Ability to interact and coordinate fluently with Senior Management and other teams

Prior relevant experience  in an executive assistant or similar role, ideally supporting C-level executives.