Executive Administrative Assistant

Executive Assistant (Administration)

Key Responsibilities:

Administrative Coordination:

• Assist in organizing and maintaining office systems, files, and records.
• Support daily administrative operations including correspondence, scheduling, and logistics.
• Prepare and process official letters, memos, and documents as required.

Student & Staff Support:

• Assist in managing student records, processing forms, and responding to general queries.
• Support onboarding activities for new students and staff, including document verification and record updates.
• Handle requests for bonafide certificates, ID cards, loan letters, etc.

Office Assistance:

• Coordinate meetings, appointments, and conference room bookings.
• Manage travel arrangements, accommodation, and event logistics when required.
• Ensure office supplies, stationery, and resources are stocked and organized.

Data & Reporting:

• Update databases and maintain accurate documents in physical and electronic formats.
• Assist in preparing reports, summaries, and presentations for management.

Qualifications & Experience:

• Bachelor’s degree in Administration, Commerce, Management, or related area.
• 1–2 years of relevant experience in administrative support (educational or office environment preferred).
• Proficiency in MS Office (Word, Excel, Outlook), and basic database handling.

Skills & Competencies:

• Strong organizational and time-management skills.
• Effective communication skills (written and verbal).
• High attention to detail with the ability to maintain confidentiality.
• Team player with a service-oriented approach.
• Ability to handle multiple tasks and prioritize effectively.

Working Conditions:

• On-site role with routine office hours.
• May involve extended office hours during peak periods (admissions, events, etc.)

srikanth.bs@vidyashilp.com

Regards,

Srikanth BS