Event Project Co-ordinator / Project Manager

Division/Department:

Job Summary

Event

Roles and responsibilities:

• Managing day to day project related activities and chairing the project management team meetings.
• Delegating tasks and responsibilities to appropriate personnel.
• Developing event concept and plans.
• Maintaining event budget and logistics
• Collaborate with clients before and during events.
• Leading teams to deliver projects.
• Management of all the projects and solving the issues and risks associated with it and also, ensuring on-time project delivery.
• Contribute to process related initiatives
• Ensuring that project produces the required deliverables of quality, within specified constraints of time and cost.
• Provide on-site and off-site leadership for projects teams by building and motivating team members to meet project goals.
• Full project lifecycle ownership.
• Show creation and successful event flow considering all the client and event details.
• Vendor relationship management
• Work creatively and analytically in a problem-solving environment demonstrating team work, innovation and excellence.
• Preparing estimated and detailed project plan along with resource management.
• Monitoring team performance and development.
• Act as an internal quality control check for the projects and participating in quality issue resolution.
• Deliver appropriate and effective level of communication in the team members.
• Building and maintain relationships with new and existing clients and vendors.
• Maintaining the database of all the clients and vendors.
• Focus on building and maintaining strong, positive relationships with clients.
• Act as the primary point of contact between the client and the agency for ongoing and new projects
• Serve as the main point of contact for assigned clients.
• Prepare and present proposals, presentations, and event plans tailored to client needs

Requirements:

• Bachelors degree in Event Management, Hospitality, Marketing, Communications, or related field
• 1-3 years of experience in event coordination, project coordination, or related roles
• Strong organizational and multitasking skills with attention to detail
• Excellent verbal and written communication abilities
• Ability to work under pressure and meet tight deadlines
• Flexible schedule with willingness to work evenings/weekends as needed for events
• Ability to travel occasionally based on event location.
• Complete knowledge about event department i.e. Artist, Food & Beverage, Logistics, Hospitality, Rituals, Production and Vendor Management.

Skills Required:

• Research & developmental skills
• Excellent organisational skills
• Strong leadership, diplomatic and motivational skills.
• Ability to work creatively and analytically.
• Problem solving skills
• Excellent communication skills (verbal & written)
• Strong inter-personal skills.
• Attention to the details
• Flexible and adaptable
• Dynamic and ability to meet competing demand.
• Excellent negotiation skills
• Time management
• Coaching and supervision skills.
• Optimistic approach

Cautions and critical:

• Understanding the clients requirements and managing the project lifecycle.
• Proper allocation of resources and manpower
• Disaster management.