Production Manager

Division/Department:

• Events

Educational Qualification:

• Event management graduate, marketing graduate

Job Summary:

• We are seeking a highly organized and detail-oriented Event Production Executive/Manager to join our dynamic events team. The ideal candidate will be responsible for overseeing all aspects of technical and on-ground event production, ensuring seamless execution from pre-production to post-event wrap-up.

Roles and responsibilities:

• Measuring and dealing with vendors like decorators, sound, light, audio visual equipment, dcor etc.
• Planning of activities related to stage, events and making them known to team members.
• Preparation of production element list.
• Ensuring quality and economical work through vendors.
• Develop good vendor relations by conducting regular meetings with them and continuously monitoring their work.
• Proactively handle any issues and trouble during the event.
• Ensure compliances with insurance, legal, health and safety obligations.
• To line manage the team of technical staff, directing the work of permanent technicians, daily/hourly paid staff and casual crew on a show by show basis. To ensure that adequate and appropriate technical support is provided in advance, during and following events.
• To attend site visits and production meetings as required
• To assist in the costing and production of client proposals based on their briefs.
• To act as client liaison when necessary and continue to maintain and build client relationships to a high standard.
• Assess the technical requirements of future events to ensure compatibility with the venues and to determine potential costs.
• To work with other departments to determine requirements for events and to maximise income from these events
• To maintain high standards of production for all events
• To coordinate Lighting, Sound, Video, Set and Staging, electrical infrastructure, communications and any other technical equipment necessary for events
• To ensure budgetary targets are met through the proactive management of staffing levels on an event by event basis. Minimise costs, where possible, whilst maintaining high standards of production values, health and safety and client satisfaction.
• To attend weekly Sales and Ops Meetings and team meetings as required.

Skills Required:

• Excellent verbal and written communication capacity.
• Negotiation and diplomacy skills
• Problem solving skills
• Research and developmental skills.
• Observational skills and good understanding skills.
• Excellent understanding of event marketing
• Strong collaboration and leadership skills
• Proven effectiveness in contract negotiations
• Has high personal standards and promotes them in others
• Team leadership, team synergy and motivation
• Passionate about achieving business success and driving account improvement.
• Team work and leadership
• Relationship management

Key Result Area:

• Average revenue per event
• % of technical issues
• % of events managed within approved budget
• Number of accidents or safety incidents reported during the events and solutions given.

Cautions and critical:

• Fully aware of the, market trend and vendors.
• Clearly understanding the requirement of clients.

Reporting Hierarchy:

• Managing director
• Director/VP/GM/DGM event management