Deadline: 9/9/2025The European Commission’s Directorate-General for European Civil protection and Humanitarian aid Operations (ECHO), funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nation agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channeled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation.DG ECHO Office In Amman; Is Seeking To Recruit One National Staff To Be Based In Amman/ Jordan, Covering Jordan And The MENA Region For The Following Position Of
Operational Secretary (Group III)
Amman RO
Ref: OA-AMM 025-03
Main Responsibilities- The Terms of Reference (ToR) are currently under revision:
The job holder efficiently assists and contributes to the tasks of the team assigned, through support, research and analysis activities. S/he.will primarily provide support to the team, overseeing all operational processes-related tasks, coordinating all allocation processes between country offices, HQ, and Regional Office (RO); and coordinating RO tasks in the online application used to appraise the eDocuments submitted by the Partners and to monitor the Actions at Proposal (RQ), Modification Request (MR), Interim Report (IR), and Final reports (FR) stages (especially regarding multisectoral actions); supporting the consolidation of RO operational statistics, Regional Work Plan, and giving specific support in improving and harmonizing countries’ operational database and tools.
The Jobholder’s Responsibilities Include
- Supporting the HoRO and Operations Team in following up the programme work and tasks
- Assisting with meeting preparation, calendar management and communication with implementing partners
- Drafting background notes, reports, and analytical briefs on operational and sectoral matters;
- Tracking and following up on mission planning, including internal and external travel;
- Assisting with logistics and administrative arrangements for visits;
- Providing secretarial and administrative support where required.
The detailed Terms of Reference (The Terms of Reference (ToR) are currently under revision) are available on the EU Delegation’s website Vacancies | EEAS.
Link to TOR:
Terms of Reference - Operational Secretary
Minimum Requirements
The candidates for this position need to demonstrate the following criteria:
Education
Knowledge And Experience
- Minimum 3 years of relevant experience at national or international level in secretarial / assistance positions;
- Relevant experience in programme/project operations would be an asset;
- Previous experience in a Governmental or International Organisation or DG ECHO is an advantage;
- Excellent drafting skills;
- Good communication skills;
- Capable of working under pressure in a multitasking position;
- Ability to work in a multicultural environment;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
Languages
- Fleuncy in English (verbal & writing);
- Fluency in Arabic (verbal & writing).
Employment conditions
This position is open to nationals and other residents of Jordan with valid work and residence permits. The contract is initially for one year with the possibility of renewal subject to a 3-month probationary period.As an indication, the monthly basic salary is on average approximately JOD 1,472, which corresponds to 3 years’ relevant work experience. The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate. In addition, the employee will receive disability/retirement allowance, a 13th month salary, as well as medical coverage.DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.The national staff members observe the National Staff Code of Conduct published on https://ec.europa.eu/echo/who/about-echo/field-network_en
How To Apply
Interested candidates MUST submit:
- a cover letter,
- a detailed CV in English in the EUROPASS CV Template only which can be found at https://europass.europa.eu/en/create-europass-cv
- academic and employment certificates.
Documents should be sent to echo-administration.amman@echofield.eu by
09/09/2025
at midnight Local Time in Amman at the latest.
The vacancy reference (OA-AMM 025-03) must be indicated in the subject line – applications with no reference will not be considered.
Shortlisted candidates will be invited for testing and interview. They will be requested:
- to bring the full supporting documentation in the original
- to provide the name, position and contact number/details (telephone, e-mail) of three references , one of them being from a recent employer.
Candidates not selected for the position may be placed on a reserve list provided that they meet the required standards and demonstrate strong performance during the selection process. Inclusion on the reserve list does not guarantee future selection. This list will remain valid for a period of 1 year from the date of final selection, during which candidates may be considered for similar positions should vacancies arise.Only the short-listed candidates will be contacted. Candidates who have not been contacted by
08/11/2025
should consider that they have not been selected.Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. The privacy statement can be found on ECHO website (https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf)
Any form of canvassing, soliciting, or influencing will be treated as grounds for disqualification
