EA to MD

Job Title: Executive Assistant

Department: Administration

Location: Sohna Road, Gurugram , Haryana

Reporting Authority: Managing Director

Role Summary

The Executive Assistant will provide high-level administrative and operational support to the Managing Director. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring seamless coordination between internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Director/Managing Director to ensure smooth day-to-day operations.
• Manage and maintain a complex executive calendar, including scheduling meetings, appointments, and follow-ups.
• Prepare, draft, and review professional correspondence, presentations, reports, agendas, and meeting documentation.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, logistics, and expense management.
• Manage travel and conveyance expense claims, including review, validation, timely processing, and coordination with the finance team.
• Act as the primary point of contact between the executive office and internal teams, senior leadership, clients, and external partners.
• Coordinate and support high-level meetings with the Senior Leadership Team and Management Team (TMG), including agenda preparation and minute-taking.
• Ensure timely and accurate flow of information, manage priorities, and proactively follow up on action items.
• Handle executive communications, screen calls and emails, and maintain confidentiality at all times.
• Oversee administrative and clerical staff, ensuring efficient execution of office support activities.
• Coordinate with vendors and liaise with the finance team for bill verification, approvals, and processing.
• Organize, maintain, and update office records, files, and documentation systems.
• Support special projects and strategic initiatives as assigned by senior management.

Minimum Job Requirements-

Educational Qualification -Graduate or Postgraduate in any discipline

Work Experience

Minimum 6 years of relevant experience in an Executive Assistant or senior administrative support role

Technical Skills

Proficient in MS Office (Word, Excel, PowerPoint), email management, internet research, and Google Sheets

Strong written and verbal communication skills

Excellent interpersonal, coordination, and negotiation abilities

Proven leadership capability with experience managing teams of 30 or more employees.

Behavioral Skills

Strong command of English and Hindi

High level of professionalism, discretion, and integrity

Excellent organizational, multitasking, and time-management skills

Proactive, detail-oriented, and solution-driven mindset

Age Criteria- Up to 32years

Job Type: Full-time

Pay: ₹60,000.00 - ₹70,000.00 per month

Work Location: In person